A project plan is a document that organizes work and delivers scheduling, scope, and delivery information to internal and external stakeholders. It allows project managers to prioritize tasks and plan resources, while providing visibility of expectations to the team members.
Project plans vary considerably, especially for teams that prefer management methodologies like Agile. However, most plans include:
An extensive Project Management template which is an easy copy and paste to get started planning your next project.
Spin up a schedule for complex, multi-month projects in minutes. View the project by Gantt-style timeline, calendar or simple list of all tasks. Simply drag tasks around to change dates.
You can also use the provided Meeting, Deliverable, Milestone, Legal, and Billing templates to populate this setup or create your own activities.
Launching a new project requires precise planning, and our Project Launch Plan template is built to assist with just that. This template helps you set the context for your launch by capturing a high-level summary, launch date, goals, and team information, with an added provision to link to other Notion pages about your product.
It features a structured approach to execution, with clickable database tabs to manage launch deliverables. Moreover, it includes a pre-launch checklist and a launch day run of show to ensure nothing slips through the cracks. After the launch, you can use the Post Mortem section to analyze your project's success. This all-in-one template is a handy tool to plan, execute, and review your project launch effectively.
Shortcut uses this template for planning our Go To Market details for product releases - this is a collaboration between the cross-functional product development teams (Product/Design/Engineering) and the GTM team (marketing, sales, CX). This template creates a space to keep your teams connected across their preferred tools. Determine release level, plan launch collateral, and add links from your Shortcut Stories, Epics, and Milestones to monitor progress of the relevant product development work.
The Roadmap Template provides a space for teams to create and visualize a roadmap with multiple initiatives and interdependencies. It also provides a way to manage those projects and tasks associated with executing on the roadmap. This supports a continual reference point for team alignment, activities associated with project management, and the ultimate achievement of functional goals.
At Notion, we use this database to track all product and engineering work. For every project, we include a few key pieces of info to help teams like Legal, Sales, and Marketing understand what’s shipping and why. Customized properties allow us to track status, project descriptions, and launch dates side by side.
Inside each project page, we embed a filtered view of the tasks related to that project, as well as Github and Figma link previews. That way, all our work is truly in one place.
This template is part of a larger — read more about how we use it in .
The One Page Project Manager is a simple Notion template to help you manage your projects and tasks in one single page.
- Add in your own projects
- Write down your tasks
- Track progress of tasks
- Finish projects faster
Standardizing the project plan allows your team to ask the right questions and receive constructive feedback accordingly. Build a strong case for your project by embedding Figma files, Loom videos, metrics and more. Use this template to write an effective project plan and streamline async team collaboration.
Achieving the goals you set for your team this year doesn't just require a plan — you need a system to keep your goals top of mind and connected to granular projects. In this template, you can clearly see how team projects roll up into company goals, and build transparency by assigning team leads and timelines. With a system like this, you'll plan with clarity and execute with confidence.
