Guides

Learn about features available only to admins — from deciding how your teammates and guests interact with your workspace, to allowing third-party integrations.

Learn what Notion’s API can do and how your team can build integrations to create custom workflows.

Centralize all the cross-functional work your product team does using one system for project management and roadmapping. Focus on what your team is executing now — and plan for what’s next.

Design projects come in all shapes and sizes, from a logo tweak to an entire design system overhaul. This system in Notion brings all the tools and teams together so designers can focus on the work at hand — instead of project management overheard.

Make sure the right teams or groups of people see what they’re supposed to.

Company websites, team blogs, personal resumes and portfolios — we’re seeing these all published to the web using Notion. Skip the cumbersome web developers and create a website without any coding.

Product teams are often juggling a bunch of important material because their work is so cross-functional. A wiki built in Notion centralizes it all and makes it easily-accessible.

A single system can manage every aspect of every project your engineering team is executing. In Notion, all the project work lives side-by-side deadlines and updates — saving you time bouncing between tools.

A habit of documentation is a competitive advantage for engineering teams. In Notion, these two docs and meeting notes systems will help your eng team learn together and keep everyone in the loop — building your collective knowledge in real time.

These two systems are built on the same foundation in Notion. They centralize all the important info for applicants and new employees, saving you — and everyone on your team — valuable time in the hiring and onboarding processes.

Documentation and design go hand-in-hand. But many teams don’t have anywhere to collect it all. These notes and docs systems built in Notion give your design team a place to get all the necessary context for decision-making.

Your wiki is home to all your company’s most important information. With Notion, you can centralize and customize it — to make sure your team can easily access and use it.

Consistency is key for design teams. With Notion, you can build a wiki that brings together all your design team’s most important information, from style guides to process docs — so everyone on your team is executing off the same playbook.

Product teams operate as the hub between many teams. This notes and docs system keeps all their work organized so no one misses a beat.

One place for all your marketing team’s content — from deadlines and blog drafts to social media posts and podcast audio.

Using an upvote formula in a shared database gives teammates a voice and fosters company-wide transparency.

Teams have different needs when it comes to sharing Notion pages. Whether you’re sharing pages with the entire company or with external partners, we’re here to help.

Add context to the pages in your database with customizable properties. This helps you and your team organize information so that it’s immediately actionable.

Link previews unite teams by giving them access to scattered information they need to execute — without ever leaving Notion.

Set clear expectations, provide resources, and engage your employees in conversations about your working environment.

Just getting started with Notion? You're in the right place. In this quick 30 minute session, you'll learn how to get organized (and stay organized) by customizing the settings and sidebar of your Notion workspace.

Notion can be your agency’s hub, both for internal project management and all client-facing work. You can use this system to make sure information is accessible and projects stay on track.

In this guide we’ll break down what’s new with databases, and how you can make the most of them — on your own, or with a team.

Timeline is a new type of Notion database that’s way more than a Gantt chart. It gives you complete flexibility to scope projects, adjust their timelines, and customize your workflow.

As your team grows, so does the need for high-quality communication and documentation. Learn features and strategies to keep your team on the same page, literally.

Link previews gather information from other tools — helping you collaborate with cross functional teams and make quick decisions on project timeline inside one Notion workspace.

The new “Can edit content” permission level prevents accidental edits to a database’s structure — views, filters, property names, property types & more — while still allowing your colleagues to edit the content inside the database pages. Learn how it can help you and your team move with less friction.

If you’re a People Ops or HR leader, you need a highly efficient and central system for onboarding and orienting new employees so they become productive fast. Notion Customer Success Manager Monica Perez shows you how to build a central wiki to get full control and visibility into your HR processes.

With Notion's share menu, you can control exactly who has access to your content, and what level of access they have.

Create a framework that sets your team up for success.

Managers have a lot on their plates and the last thing they need is more tools. Learn how to manage 1:1s, meetings, docs, and tasks all in one place.

Maybe your resolutions didn’t go as planned this past year (totally understandable). For the upcoming year, create a plan of action using this setup for goal-setting and keeping those goals top of mind.

Link previews enables you to view real-time, synced visualizations of external tools like Jira, GitHub, Slack, Trello, and Asana inside your Notion pages. We'll continue to build support for additional integrations in the coming weeks and months.

You need the right tool for the job — simple tables let you create columns and rows. Display important text. Add headers. And that’s just about it. Because sometimes, that’s all you need.

Creating a system for both capturing and organizing all the documentation at your startup helps your team operate more efficiently. We’ll teach you how to use Notion for your team’s documentation to compound learning, save time, and move forward with clarity.

If you're a passionate user looking to elevate your team's Notion use — this guide will give you steps, templates, and resources that you can use to showcase the tool's power.

Everything in a Notion page is a block — text, images, databases, and more. Using blocks, each page can be customized to your team’s needs.

If you’re joining a team that is already using Notion, here’s your guide to getting started. We take a look at some pages, databases, and features to get you oriented.

Using this framework for goal setting, your team can assign key results, timelines, owners, and more to these objectives. Plan, track, and organize goals in one place — so your team hits them.

Whether it’s product launches, design specs, or user research, processes need to run efficiently. In Notion, database templates are essential to setting your team up for success.

Teams using Notion need to keep the information in their workspace fresh and organized. Here’s some features you can use to help.

Product teams are often doing the most cross-functional work at companies and thus, must juggle many projects and needs. Here’s how you can use Notion to manage it all.

Teams often have data sets that need to be sliced many ways — whether it’s a shared company roadmap or list of project tasks. Database views give your team the power to customize how they see this data, and quickly bring up what they need.

Mixpanel's engineering and product teams use Notion to move all projects forward remotely, from daily standups to roadmapping together. Get an insider tour of their team's workspace.

Making sure your design work is innovative, consistent, and finished on time is hard enough without having to work remotely. In this 30 minute video tour, we'll walk through five workflows to help your remote design team collaborate and communicate better.

Create crucial alignment for your remote employees and build workflows proven to boost productivity and connection. This video tour is hosted by the Notion team, who harnessed insights from dozens of teams.

Organize all your design projects, prototypes, and assets in Notion — so you never have to track down stakeholder feedback or untangle logo versions. Customer Success Manager Monica Perez shows you how to build a holistic design system in this video tour.

Whether you're a product manager, designer, or engineer, we all need to juggle our projects and stay sane. Notion Customer Success Manager Monica Perez teaches you how to build and customize your core project management system step-by-step in Notion.

Whether it’s different departments at your company, sub-teams, or external partners, Notion comments enable cross-functional collaboration.

Timeline is a new type of Notion database that’s way more than a Gantt chart. It gives you complete flexibility to scope projects, adjust their timelines, and customize your workflow.

Fewer top-level pages — for each department and company-wide information — is the key to maintaining a tidy sidebar.

Achieving the goals you set for your team this year comes down to a plan. Using this system, your goals are top of mind and actionable, so your team knows who’s working on what and when it’s due.

Notion is a single space where you can think, write, and plan. Capture thoughts, manage projects, or even run an entire company — and do it exactly the way you want.

Our Confluence importer moves all your work (even thousands of pages!) into Notion with just a few clicks. It arrives in Notion perfectly formatted so you can start fresh — and realize the benefits of more modern tools that go far beyond a wiki.

Heading back to school? Notion's here to help. We'll show you how to upgrade your workspace for free, how to set up your workspace for keeping track of notes, thesis planning, job hunting and more, as well as how to collaborate with other students.

Connect your thoughts and ideas with links! Every time you make a link, Notion creates a backlink for you automatically. We'll show you how this can be helpful as you're managing tasks & projects, building a company wiki, or just taking some notes.

Notion databases become even more powerful when you link them together. Link to a row from another database with a relation, or show a specific property from a related table with a rollup.

Lists are Notion's most minimalist database view. All the power of a database, but without the visual clutter. Use them for meeting notes, journal entries, process documentation and more!

You can find anything you're looking for with Quick Find, now with advanced filters! Quick Find helps to make sure that all your content is easily searchable, and always at your fingertips.

In Notion, you can organize every aspect of your life and work, all in one place. We've seen so many of our users create their own home bases to store all their content - we call this a personal wiki. We'll show you how to build one from scratch.

After you master the basics of working in Notion, there's many more powerful features to discover!

Welcome to Notion! This video will cover the basics.

Notion is built for notes. It's easy for team members to help build a living record of meetings and decisions, so that anyone can find the information they need.

If you're using Notion as an inbox for your thoughts & notes, things can start to get cluttered pretty quickly. Learn how to streamline your sidebar to bring some zen back to your workspace, as well as some tips and tricks to keep things organized.

Since Notion is so flexible, you can manage your tasks however you want! But we'll show you two specific examples of task management pages that you can build yourself - one that's more lightweight, and one with more features and functionality.

Whether you share an office or not, it's important to have a central place where your team can find important information about the company - from benefits and vacation policy, to tribal knowledge specific to one team. We'll show you how to build a team wiki from scratch, and a few best practices along the way.

Calendars are a great way to visualize dates from any database in Notion. Use them for your company's social media planning, or add a calendar view to your product management databases.

Tables are Notion's most traditional database view, but our tables are a lot more powerful than a grid with some rows and columns! Open each row as its own Notion page, or visualize in other database views.

You don't have to share an office with your team to get work done. We'll show you how to quickly set up a workspace for your team to collaborate remotely, as well as some tips and tricks along the way.

Galleries are Notion's most visual database view. Use them to showcase beautiful photos for mood boards, team directories, vacation photos and more.

One of Notion's most powerful features, Boards are the best way to manage projects & tasks. Use them to group your databases by select, multiselect, and person properties.

In Notion, your docs don't need to look bland. Add an icon to any page to make it easier to find later, or even upload your company logo!

Text, images, math equations, 500+ embeddable services... there's a long list of the types of content you can store in Notion! This video guide shows you what you can store on a Notion page, and how.

Notion has lots of permission levels so that everyone on your team only has access to the settings & pages they need, whether you're a team of 10 or 1,000.

We've all had that thought... "Did this really have to be a meeting?" By taking advantage of comments and discussions in Notion, your team can gather feedback asynchronously and move projects forward, and cancel a few meetings along the way.

Whether you're using Notion as an individual, as a team, or running an entire company using Notion, there's a plan for everyone.

Managing tasks and projects in Notion just got a big upgrade. With new advanced database filters, you have even more control and customizability over your database views - make them as specific as you want for a more organized and efficient workflow.

Databases are the key to unlocking some of Notion's most powerful features. The inline and full-page views give you even more flexibility!

Instead of manually typing out the same structure and content for every new page, you can use database templates to automate your processes and save some time.

Notion's sidebar has all the tools you need to organize your pages, add templates, access settings & more.

Linked databases let you include synced copies of the same content across different pages. Use them to include a filtered view of team tasks in your meeting notes, or create a dashboard of tasks assigned to you from different databases.

Notion databases are incredibly powerful, and can hold thousands of items. Database views allow you to organize your content however you like!

Whether you're an avid journalist, or making journaling a new habit, you can store your entries in Notion! We'll show you two ways to build a journal in Notion, one for beginners, and one more advanced.

Turn any Notion page into a published website in just two clicks - really! It comes in handy more often than you'd think. Use it for your resume, blog, company handbook, and more.

Good documentation empowers engineers to spend more time coding, and less time searching around for the code snippets they need. In Notion, it's easy to add code blocks to any document - there's even built in syntax coloring for 60+ programming languages!

All you need is the @ key to quickly create a link to a person, date, or page.

You can unlock a lot of Notion's most powerful features by using databases. Just click the + New Page button and select a database type to get started.

Tired of looking at the same old plain text and bullet points? Every Notion page is highly customizable - learn how to format text and other content blocks to your liking.

Not sure where to start with Notion? Templates allow you to quickly add some structure and content to your workspace, and can help illustrate what problems you can solve in Notion.

New to Notion? Learn how to get started by adding a new page to your Notion workspace.

There's a ton of different content types you can add to a Notion page, from text & images to powerful databases. Add your content even faster with slash commands!

Engineers need a certain set of tools and processes to do their work. A custom wiki built in Notion lets you centralize all your eng team’s most important information.