PlaceCal Administrators (Admins) support the Partners. They are the people who update the events listings and other information directly. They might also be responsible for other tasks like running the reception desk or answering phone calls. It’s possible to be a Partner and an Admin.

As an Admin, you’re ultimately responsible for updating your organisation’s listings in PlaceCal. The main way you will be doing this is through the calendar software you are already using. In the future, you’ll be able to update general information about your organisation as well.

This guide walks you through some of the core concepts behind how PlaceCal works. You’ll find detailed advice on publishing events and learn new tips about getting the support you need.

Update once, publish everywhere.

The core design principle of PlaceCal is to make it as simple as possible for you to get your events in front of the largest number of people.

Unlike other platforms such as Facebook or Eventbrite (which require you to use their own app), PlaceCal works directly using the software you already have in your organisation. This means it can take a little bit longer to get set up – but once you’re rolling everything you update is imported automatically into PlaceCal.

Before getting started with any new software, think about how it might be easiest for you to keep events updated. Let us deal with the rest.

If you already publish a complete and up-to-date events listing on your organisation’s website, then stop here and send us an email, It’s possible that you already have everything we need work with. We can instruct your IT person or team how to import the information directly from your website.

If you already have a partial online calendar that has some – but not all – of your events, we can use that as a starting point. Maybe you use Facebook for all your big events, but don’t include smaller the day-to-day events as it’s too much hassle.

If you don’t have any online calendar at all, then check out our guides on how to set one up using technology your organisation probably already has.

Supported Event Sources

Google Calendar

Mac Calendar

Outlook 365



Writing good event descriptions

Common Concerns