This is the Privacy & Cookies Policy (the “Policy”) of Workbounce Ltd, a company incorporated under the laws of England and Wales with company number 12841553 whose registered office is 71-75 Shelton Street, Covent Garden, London, England, WC2H 9JQ (hereafter ‘Workbounce’, ‘we’ or ‘us’). This Policy describes the ways in which Workbounce collects and uses information about you when you use our website at https://workbounce.com (the “Website”), or access our online platform made available via https://app.workbounce.com (the “Platform”).

Workbounce may change this Policy at any time and whilst it will tell you about what it feels are key changes to the Policy, please check it regularly to keep up-to-date. If you do not wish to accept the new Policy you should stop using the Website and/or the Platform. If you continue to use the Website and/or the Platform after the changes, your continued use of the Website and/or the Platform shows us your agreement to be bound by the new Policy.

This Policy was last changed in May 2023.

1. ICO registration

For the purposes of data protection legislation, Workbounce is the controller for the processing of your personal data and has registered with the Information Commissioner’s Office (“ICO”). Workbounce’s registration number is ZB031541.

2. Information we use about you

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When you create an account on the Platform to use our service and then use the service as an end user, we collect and process the following information:

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3. Sharing your information with third parties

Some of the information Workbounce collects from you is passed to third parties. These third parties are:

• storage and platform scaling providers such as Google Cloud Platform;
• search indexing providers such as Elasticsearch;
• data vectorization providers such as Pinecone;
• Large Language Model providers such as OpenAI;
• the third party products/services that you choose to permit to sync documents with Workbounce, such as Notion, Slack and Google Drive. It is your choice as to whether you choose to allow Workbounce to sync the documents from such third party products/services and you can revoke access at any time (in accordance with the terms set out in our Customer and Platform T&Cs). If, however, you choose to allow access, Workbounce will then periodically sync the selected documents to return results and metadata to you as part of our service, including returning results and metadata via certain third party services such as OpenAI;
• certain third party data services such as OpenAI and Elasticsearch which Workbounce uses for the purposes of delivering its service results;
• certain third party analytics and cookies providers as described further in Clause 7 below; our regulator (the ICO);
• in anonymised form, Workbounce may share the information with: