2021-02-02 | Board Meeting

Goals

Board Member elections for the 2021-2022 operating year

Tryouts for the 2021-2022 season will occur 4/26 - 4/30

Tryout and practice jerseys

Due to COVID safety concerns, existing practice jerseys will be given to players to be used for the 2021 tryouts. These jerseys will be kept by the player.
An additional fee (amount to be determined after jersey costs are retrieved) will be added to the registration fees for a tryout and practice jersey for each player to keep.

Survey results

Indicated that some families felt that ice time was being unequally distributed amongst teams. Bill Miller compiled an ice analysis for all teams within the club and would that on ice time was equally distributed to all teams, with Peewee and Bantam teams receiving a bit more ice time which was expected.

2021-2022 Assessment Fees

Dan and Eric were evaluating the projected cost per player based on practice/tryout jersey cost, coaching fees, ref fees, and project ice costs.
Prepayment of ice was discussed as an option like the club did in 2019 to save hundreds on the cost of ice. The board voted in favor of prepayment of ice if the rink agreed it would discount the cost per sheet.
Looking to offer the club members the option to pay in 5 installments
- 1st payment will be on June 1
- Tryout fee will be assessed at the time of registration
Discussion of a late fee was discussed as the new platform - Crossbar allows for the assessment of late fees and defining criteria for it.
- Possible criteria - $25.00 fee if payment has not been made within 15 days
- Need to ensure that payment failure alerts are sent to all individuals so they can resolve prior to the late fee assessment date
- Discussed the need for a review process for those late payments due to hardship
- Still need to finalize the overall late fee structure.

Introduction of the new web platform - Crossbar

Due to supportability and stability issues with TeamSnap we are moving to the new Crossbar platform.
March 19 will be the final date of TeamSnap
All family payment information will need to be recreated in Crossbar upon registration
The platform offers us greater flexibility in payment management, registration, and team management

Registration

Looking to open registration to existing club families starting in mid-February
Need to capture the players name and birthday as it exists on the players birth certificate so Tiffany can capture the relevant information for registration.

Equal experience concerns

It was brought to the attention of the board that some families at the squirt level felt inequity in the amount of ice time other teams were getting.
Squirt 1 had played over 40 games throughout the season, of which games and ice time outside of what was provided in the dues was covered by the team families in lieu of tournaments.
The board highly discourages the rental of any additional practice ice at any OBM as it creates an intraclub competition for already scare ice.
In an effort to keep the experience equitable for all families within the club, the board agreed to formulate a committee to develop guidelines around acceptable formats for non-league team activities and formalize a process for teams to purchase additional ice to supplement what is provided with player assessments.
- Committee members currently include - Eric Wahl, Zak Gryzlo, and Bill Miller with additional members TBD

Goalie Training

The last goalie training was conduct on a Sunday evening and was not well attended.
Families felt that it was not as productive past sessions.
Cory will be working with TJ to develop a better format.
Goalies remain a concern at several levels as the number of goalies is not inline with the number of teams we currently have.
We are encouraging players who want to try goalie to try so we can bolster numbers

Next Meeting: TBD

Mindy Wahl

Sandra Thompson

Dan Cardenas

Zak Gryzlo

Gio O'Toole

Bryan Conway

Kelly Hollis

Erin Fronek

Corey Hicar

Tiffany Cardenas

Bill Miller

Eric Wahl