Organizing and retrieving data are essential functions of every business. They determine how quickly teams can access data, how effectively they can analyze it to gain insights, and how accurately they can use it to make informed decisions.
Whether you are a solopreneur or a full-fledged enterprise, your data management strategy impacts your growth rate.
Notion databases are useful in this regard as they provide exceptional flexibility for storing, editing, sharing, and analyzing data. All of these functions can be performed in just a few clicks.
Additionally, Notion enables you to share databases with specific users, ensuring data security.
Moreover, you can move Notion databases to any page you choose, like other Notion blocks. You can use them for a wide range of tasks, such as managing Notion websites, HR activities, company finances, etc.
In this blog post, we will guide you through the process of creating Notion databases and using all the capabilities that Notion offers.
Here’s how to create a database in Notion:
Go to the page where you want to add the database and type /database to open the blocks menu. Click on Database - Inline if you want to create the database on the same page. Or if you want to create it as a new page, click on Database - Full page.
https://lh5.googleusercontent.com/bBRWB15toV5GuhK757fi2KY1dYBJqurqL4sfoGIpmNjfxScXZaHRK-cVXJdtMGqlkWW1bIb3j89OjvRHOgaWKuJDoGf3ERu2L8ZP8vy87LF38dQ6lskeHKiVtyplm1zSOQYE9_szcDo3TxBq7eDglNs
Notion also offers a range of different views for databases such as Table view, Board view, Gallery view, and List view. We will cover all of them in later sections.
Here’s what the empty database looks like.
https://lh4.googleusercontent.com/aWKd-JEvKpHbigSRa7XleT5rz8qodUyPPFSjxCS7Tt_nTMSvMmqm0mp-BGX8gbaaPEUZs89osB6MCwy89AkT323FtqEJ0rG_nUM1q3UnGsr2hzVH8y1lDvLFTe7KvjcuVLRI4NeevFh6XHqUiL1bJb8
Let's use an employee database as an example.
Notion provides Name and Tags as the default columns. You might want to change the names of columns and add more of them.
To add a column, simply click on the ➕ icon as shown in the image below.
https://lh3.googleusercontent.com/cb3Kszm962QQ68ZDO2JlKzwXwvfLdr2kmgpeJbuS1tD73F4w4-KY9YzP4b-3mP6tG7yr9d9t1wWymfAmsIJubvcyiUTvJpc5QD3Grxr8hxN61GEkqWuvIwtE-kC3q8c9I7TjnIzjTDN4ZKIDjdeoQ74
You can add a new row by clicking on the ➕New button.
This is what the updated database looks like after adding columns.