These prompts are designed to help professionals across various industries produce clear, effective business communications.
Each template follows a structured format that guides you through the key elements needed for your specific document type—whether you're writing estimates, proposals, reports, or recommendations.
Simply fill in the bracketed sections with your specific details, and the prompt will generate professional copy tailored to your audience and purpose.
The prompts emphasize practical language over jargon, focus on client needs and outcomes, and maintain the appropriate tone for each professional context. Use these as starting points to create documents that build trust, educate clients, and communicate your expertise effectively.
I'm an HVAC contractor writing a professional estimate for a homeowner. I just completed a site inspection.
Property Details:
[Square footage, type, year built]
Client's Main Concern:
[Their pain point - comfort issues, high bills, etc.]
Inspection Findings:
[Current system specs, age, ductwork condition, sizing issues, code problems]
Your Recommended Solution:
[Equipment specs, repairs, timeline, investment, expected outcomes]
Competing Quote Context:
[Other quotes they mentioned, if any]
Write a professional estimate in accessible language. Explain why proper sizing and addressing root causes matters. Educate without disparaging competitors.
Tone: educational, reassuring, confident. Emphasize comfort and savings over specs. No jargon.
Structure: problem summary, solution, why this approach, investment/timeline, next steps.
I'm a commercial litigation attorney drafting responses to interrogatories. Audience is opposing counsel and potentially a judge.
Case Background:
[Brief case description and your client's position]
Strategic Objectives:
[What you need to protect - privilege, admissions to avoid, facts to emphasize]
Interrogatory Responses:
[For each interrogatory, your strategic notes on what to admit, deny, object to, and why]
Key Facts to Cite:
[Specific facts, documents, or evidence supporting your responses]
Write formal discovery responses using proper legal citation format. Protect attorney-client privilege and avoid unnecessary admissions while being responsive.
Tone: formal, cautious, precise.
Structure: standard interrogatory response format with objections listed first, then substantive responses.
I will note that protecting attorney-client privilege here is helpful for avoiding inappropriate admissions to opposing counsel, but is NOT the same as properly vetting your LLM to ensure it is compliant with your privacy requirements. That’s a separate process.
I'm a family physician documenting a patient visit. This needs SOAP note format for insurance purposes.
Patient Information:
[Age, gender, relevant medical history]
Chief Complaint:
[Why they came in today]
Subjective Notes:
[Patient's description of symptoms, timeline, what makes it better/worse]
Objective Findings:
[Vitals, exam findings, test results]
Assessment:
[Your diagnosis or differential]
Plan:
[Treatment, prescriptions, follow-up, patient education provided]
Make this complete and insurance-friendly while staying clinically accurate. Include relevant ICD-10 codes.
Tone: clinical, precise, thorough.
Structure: standard SOAP format.
Make sure you are using a HIPAA-compliant system. Yes, they exist!
I'm a general contractor writing an estimate for a remodeling project.
Project Scope:
[Type of remodel, square footage affected]
Client Priorities:
[What they value - budget, quality, timeline, specific features]
Your Assessment:
[Structural issues, code requirements, material recommendations, scope of work]
Recommended Approach:
[Phasing if applicable, key decisions, why certain choices matter]
Investment and Timeline:
[Total cost breakdown, payment schedule, project duration]
Write an estimate that explains why certain choices—structural work, permits, quality materials—are necessary investments, not upsells. Build trust through transparency.
Tone: educational, straightforward, builds confidence.
Structure: project overview, scope of work, why this approach, investment/timeline, payment terms.
I'm a real estate agent writing a listing description.
Property Details:
[Bedrooms, baths, square footage, lot size, year built]
Neighborhood:
[Area name, key amenities, school district]
Best Features:
[What makes this property stand out]
Target Buyer:
[Who this home is perfect for and why]
Comparable Sales:
[Price range of similar homes]
Write compelling listing copy that emphasizes lifestyle benefits without overselling. 150-200 words.
Tone: appealing but honest, highlights value.
Format: opening hook, key features, neighborhood benefits, call to action.
I'm listing a product on Amazon.
Product Category:
[What you're selling]
Target Customer:
[Who buys this and why they need it]
Key Features:
[Specs, materials, dimensions, what's included]
Main Benefits:
[How this solves customer problems]
Competitive Advantage:
[What competitors emphasize vs. what makes yours better]
Write an optimized product description emphasizing benefits over features. Include relevant keywords naturally.
Tone: helpful, trustworthy, not hype-driven.
Format: compelling opening, scannable benefit bullets, specs at end.
I'm a CPA writing a year-end tax planning letter to a business client.
Client Business Type:
[Entity type, industry, revenue range]
Current Tax Situation:
[Key numbers, tax position, changes from last year]
Opportunities Identified:
[Specific strategies you're recommending and why]
Action Items:
[What they need to do and by when]
Write this in accessible language without dumbing it down. Help them understand why these strategies matter.
Tone: advisory, confident, action-oriented.
Structure: situation summary, recommendations with rationale, action items with deadlines.