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Use this Notion template every quarter to review your hiring performance, spot weak points, and continuously improve your recruitment process.

Best for founders, team leads, and talent partners in small & growing teams.

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1. Overview

✅ How often: Every quarter (or twice a year) ✅ Who should fill it: Founder / People lead / Hiring manager ✅ Why: To analyze what's working, what's not, and where to improve

2. Hiring Summary

| Role | Date Opened | Status (Hired / Not Hired / Still Open) | Time-to-Fill (in days) | Number of Candidates in Funnel | Recruiter / Owner | Result (Passed probation / Left / Still working) | | --- | --- | --- | --- | --- | --- | --- | | | | | | | | | | | | | | | | |

3.Team Retention Snapshot

🧠 Why this section matters:

Use this snapshot to review who joined the team this quarter, how they performed, and whether they stayed.

It helps identify early red flags, track retention quality, and create a feedback loop between recruitment and actual team outcomes.

📌 Best practice: Review these snapshots every quarter and compare performance vs. expectations at hiring.

New Hires This Quarter

4. What Worked / What Didn’t

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What Worked

• Fast decision-making
• Good sourcing on LinkedIn
• Clear JD brought more relevant candidates </aside>

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❌ What Didn’t Work

• Lost candidates at offer stage
• Too many interview rounds
• No alignment on salary range </aside>

5. What to Improve

Next Steps for Better Hiring

• [ ] Define interview scorecard before opening role
• [ ] Shorten process to 2 rounds max
• [ ] Build talent pool of past candidates
• [ ] Add async pre-screen (form or video)
• [ ] Train hiring managers on interviewing bias
• [ ] Track time-to-offer and offer acceptance rate