Built with One Less Thing — onelessthing.beehiiv.com
Turn any meeting into structured notes, action items with deadlines, and a ready-to-send follow-up email. In 90 seconds instead of 55 minutes.
What's inside:
Manual (2 minutes): Copy each prompt below, paste into Claude or ChatGPT, run in sequence. Total time: 90 seconds of pasting.
Automated (set up once, runs forever): Follow the Zapier/Make Blueprint at the bottom. New transcript → notes + email draft + tasks created automatically.
Run these in order. Each one takes the output of the previous prompt as input.
Paste your meeting transcript after this prompt.
You are a meeting analyst. Extract the following from this transcript into clean structured data:
ATTENDEES: (list every person who spoke, with their role if mentioned)
TOPICS DISCUSSED: (numbered list, in order they came up, 1 sentence each)
DECISIONS MADE:
- Decision: [what was decided]
- Made by: [who made or confirmed the decision]
- Context: [1 sentence on why]
COMMITMENTS & ACTION ITEMS:
- Owner: [name]
- Task: [specific, actionable description]
- Deadline: [if mentioned, exact words used e.g. "by end of week", "before the board meeting". If not mentioned, write "NOT STATED"]
- Urgency signals: [any words suggesting priority e.g. "ASAP", "critical", "when you get a chance"]
UNRESOLVED QUESTIONS:
- Question: [what was asked]
- Raised by: [who asked]
- Status: [was it parked, deferred, or just dropped?]
NOTABLE QUOTES: (any statements that were emphatic, surprising, or that others reacted strongly to — max 3)
Rules:
- Use exact names from the transcript
- Don't infer or add anything not in the transcript
- If something is ambiguous, flag it as "[UNCLEAR]"
- Capture disagreements — who disagreed with whom and on what
TRANSCRIPT:
[PASTE HERE]