oVice, Inc. (including our subsidiaries, hereinafter referred to as “we” or “us” or “our”), hereby stipulates Privacy Policy (hereinafter referred to as this “Privacy Policy”) as the basic matters necessary to be observed in order to properly manage and operate Personal Information obtained by us through “oVice” service (hereinafter referred to as the “Services”) provided by us, and shall handle Personal Information properly.

  1. Obtaining Personal Information

    In this Privacy Policy, “Personal Information” means personal information defined in Article 2, Paragraph 1 of Act on the Protection of Personal Information (Act No. 57 of 2003).  Upon obtaining Personal Information, we shall explicitly specify the purpose of obtaining such Personal Information within the scope of our legitimate business in advance and shall obtain and use it in a lawful and fair manner to the extent necessary for achieving such purpose.

  2. Purpose of Use of Personal Information

    We shall use Personal Information obtained from the user (the “User”) in the Services only within the scope of the following purposes of use.  In the event of using Personal Information beyond the scope of the purpose of use, we shall obtain the prior consent of the User.  We may change the purpose of use of Personal Information to the extent reasonably deemed to be connected with the purpose of use before the change, and if the purpose of use is changed, then we shall promptly give a notice or issue an official announcement of such change.

    1. For provision of the Services;
    2. For improvement of convenience of the Services;
    3. For collection of statistical data relating to the use of the Services, and doing marketing;
    4. For conducting questionnaires or inquiries on current services or services under consideration to be provided newly;
    5. For our consideration of or providing new plans and campaigns for the Services;
    6. In order to refuse the use of the Services by those who have violated the terms of use or who intend to use the Services for illegal or improper purposes;
    7. For response to inquiries and identification;
    8. For provision of information from us (including provision of information concerning new services or products that are provided by us, or provided by other company and recommended by us) and sending email newsletter and email magazine;
    9. For any other communications as needed upon using the Services such as notices related to the Services; and
    10. For the exercise of rights and the performance of obligations under the agreements or laws and other regulations.
  3. Personal Information to be Obtained

    1. In order to achieve the purpose of use set forth in the immediately preceding Paragraph, we shall obtain Personal Information, such as follows, by appropriate means.

      Information to be Obtained: Name, email address, telephone number and other Identity information

    2. We shall not, except as otherwise prescribed by applicable laws and regulations, obtain or use sensitive information relating to the User, such as race, creed, social identity, health information, or criminal record of the User.

  4. Obtaining Personal Information of Minors

    1. We provide the Services to include minors, however, when Personal Information of minor is to be obtained, we shall obtain the consent from parent(s), parental authority or legal guardian of the User in addition to the consent from the User.
    2. In the unlikely event that we find that Personal Information of a minor has been obtained without the consent from parent(s), parental authority or legal guardian of the User, then we will contact the User and then we shall obtain the consent to obtain the Personal Information again or shall conduct deletion of or other measures to the information.
  5. Storage Period of Personal Information

    We shall specify the storage period of Personal Information to the extent necessary to achieve the purpose of use and delete Personal Information without delay after the storage period has expired or the purpose of use has been achieved.

  6. Protection of Personal Information

    We use secure sockets layer (SSL) technology to encrypt information in the transmission upon providing our services.  With SSL, the data you enter is encrypted on your PC or other devices before it travels through the network to the computer where you register.

    Note: SSL is a technology that prevents third parties from stealing or altering data by encrypting and authenticating the transmission between your browser and the WWW server.

  7. Disclosure and Provision of Personal Information to Third Parties

    1. We shall not disclose or provide Personal Information to any third party without obtaining your consent, except under the following cases.
      1. When required by laws and regulations;
      2. When it is necessary for the protection of life, body, or property of an individual and it is difficult to obtain the consent of the User;
      3. When it is especially necessary to improve public health or to promote the sound growth of children and it is difficult to obtain the consent of the User; or
      4. Cases in which it is necessary to cooperate with a national agency, a local government, or an individual or entity entrusted by either a national agency or local government to execute affairs prescribed by law, and in which obtaining the consent of the User is likely to impede the execution of the affairs concerned.
    2. Notwithstanding the preceding paragraph, in the following cases, those recipients of information will not be treated as a third party.
      1. When we outsource all or part of the handling of personal information within the scope necessary to achieve the purposes of use stated in “2. Purpose of Use of Personal Information”;
      2. When personal information is provided as a result of the succession of business due to merger or other events;
      3. Cases in which personal information will be used jointly with a specific party, and (i) the items of personal information to be jointly used, (ii) the scope of joint use, (iii) the purpose of use by the party using the information, and (iv) the name of the party responsible for managing the personal information, are notified to the User in advance, or is made readily available to the User.
  8. Provision of Personal Information to Third Parties Located Abroad

    We may provide personal information to third parties in foreign countries in the following cases.

    1. When we have obtained prior consent from the User to provide personal information to a third party in a foreign country;