Search with Quick Find

In this Article

Notion is designed for you to add as many layers of information as you and your team needs to solve any problem. Quick Find ensures that this "second brain" in Notion is an easily searchable archive of information 🔍


Using Quick Find

  • When you want to find something specific — either a page or a piece of content on a page — click the Quick Find button at the top of your left-hand sidebar.

  • You can also open search with shortcut cmd/ctrl + P (one of our most popular shortcuts!)

    • cmd/ctrl + K also works, if your cursor is not focused on a block.

  • Type your search term at the top of the Quick Find window. You'll also see your recently viewed pages and searches listed below so you can click to jump to one of them right away. This window is keyboard friendly, too, so you can use your arrow keys to scroll.

Tip: Hold cmd/ctrl while clicking any of these results to open in a new tab (web app) or a new window (desktop app)!

Sort your search results

Once you search for something, you'll see the option to sort at the top left of the Quick Find window. Click the dropdown menu to reveal these sorting options:

  • Best Matches (default): The most relevant results will be shown first. Pages that have been recently edited show up higher on the list, and page titles are weighted much higher than page contents.

  • Last Edited: Newest First: Shows content that was recently edited by you or someone else in your workspace first.

  • Last Edited: Oldest First: Shows content that was recently edited by you or someone else in your workspace last.

  • Created: Newest First: Shows content that was recently created first.

  • Created: Oldest First: Shows content that was recently created last.

Filter your search results

Once you start typing to search for a term, you'll see the option to filter the results at the top right of the Quick Find window. Click Add filter to pull up a sidebar of filter options.

By combining Quick Find filters, you can refine your search results to find exactly what you're looking for!

In the below screenshot, we're searching for: 1:1 documents that were created by Fig between August 1, 2021 - September 14, 2021.

Only match titles

If you turn this on, Quick Find will only show you results where your search term matches the title of a page. Any content inside of a page won't be considered.

Quick filters

We added a few preset filters to cover your most common use cases, so you can filter your search in a single click. You'll see these options:

  • Created by me: Limits search results to content created by you.

  • Edited last week: Limits search results to content that was modified by you or someone else in your workspace within the past seven days.

  • In current page: Only page titles and page contents within the current page you're looking at (or any subpages nested in it) will be included in search results.

More filters

You can also add custom filters to search by these properties:

  • In page: Limits search results to content included in the page (or pages) you select. Subpages contained within your chosen pages will also be included.

  • Created by: Limits search results to content created by one or more people in your workspace.

  • Created: Limits search results to content that was created after a certain date, before a certain date, or within a specific date range.

  • Last edited: Limits search results to content that was edited within a chosen date range.

Recent pages

When you first open the Quick Find window, you'll see a list of pages listed under Recent Pages. These are all pages from your workspace that you've visited lately.

  • To clear your history of recently visited pages, click Clear at the top right of the Recent Pages section in the Quick Find window.

Recent searches

When you search for something in Quick Find and there are 1 or more results, we'll save this search for later under Recent Searches in the Quick Find window.

  • Click on any of the items under Recent Searches to quickly pull up that search term with any filters you applied in the past.

  • If you search for the same search term again but with different filters, it won't be included twice under Recent Searches. We'll just update the filter criteria for that search term.

  • To clear your history of recent searches, click Clear at the top right of the Recent Searches section of the Quick Find window.

  • When you search for something in the database search bar, it will surface database entries that contain your search term in the page title or property values (but not the page contents).

  • For example, if you search for "Urgent," your database will quickly filter to only display entries that contain "Urgent" in the title or property values:

Database search vs. Quick Find

  • Database search will search for property values such as Status = In Progress or the names of database entries added in a relation column. Quick Find will not.

  • Quick Find will search the content included inside database pages. Database search will not.


FAQs

Are there any limitations to the type of content that can be searched with Quick Find?

There's a few content types that Quick Find won't surface, unfortunately. We're always working on improvements, but here's a current list of limitations:

  • Date mentions such as @Today or @last Tuesday will be included in search results, but other @mentions of pages and people such as @Doug or @Roadmap won't be included in search results.

  • Comments & discussions are not included in search results.

  • Property values such as select and multi-select tags are not included in search results. You can use database search for this though!

What about Chinese, Japanese, and Korean characters?

We recently upgraded Quick Find to improve the accuracy of search queries with CJK characters! That said, we're planning for more improvements as we go 💪 Please feel free to share any search feedback with team@makenotion.com, or click ? at the bottom right of Notion to send us a message.

Is there a way to customize the preset filters, recent pages, or recent searches?

Not at the moment. You can define your own filters by using the More filters section of the filter sidebar in Quick Find.

To customize your own list of frequently visited pages, you can use the Favorite button at the top right of any page. Click that to pin the page to the top of your sidebar.


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