Project: Operation Connect — Q3 2025 Team Offsite
Meeting Type: Weekly Check-in; Final Preparations Review
Date: July 3, 2025
Time: 10:00am - 10:30am
Facilitator: Deborah Iyanuoluwa Ajao
Platform: Google Meet
| Name | Role | Present |
|---|---|---|
| Project Manager | Oversee effective project delivery | Yes |
| HR Director | Project Sponsor | Yes |
| Item | Discussion | Decision | Action Item | Owner | Due Date |
|---|---|---|---|---|---|
| Final preparations review | PM confirmed all preparations complete — venue paid, all bookings confirmed, vendors briefed, team briefed | HR Director expressed full confidence in readiness | No actions required | — | — |
| Emergency contacts | PM confirmed emergency contact list compiled for all 15 team members | Approved | Share emergency contact list with HR Director | PM | July 3 |
| Day-of-event logistics plan | PM presented day-of arrival coordination plan, room assignments and welcome pack contents | Approved as presented | Finalize welcome packs and ship to venue | PM | July 10 |
| Post-event survey | PM presented digital satisfaction survey tool and questions | Approved — survey to be distributed on Day 3 during closing ceremony | Finalize survey and prepare distribution link | PM | July 10 |
| Action Item | Owner | Due Date | Status |
|---|---|---|---|
| Share emergency contact list with HR Director | PM | July 3 | Completed |
| Finalize welcome packs and ship to venue | PM | July 10 | In progress |
| Finalize post-event survey | PM | July 10 | In progress |
| Final vendor check-in calls | PM | July 12 | Pending |
Next Meeting
Date: July 16, 2025 Time: 10:00am Agenda: Post-event Debrief