Week 3 Status Report | Notion

Project Name: Operation Connect - Q3 2025 Team Offsite

Reporting Period: Week 3; June 15 - June 19, 2025

Prepared By: Deborah Iyanuoluwa Ajao

Date: June 19, 2025

Submitted To: HR Director, Vitalbridge Technologies Ltd

Overall Project Status

Area	Status	Comments
Schedule	On track	Travel and accommodation confirmed ahead of June 20 deadline
Budget	At risk	Travel costs for 2 team members from Abuja exceeding per-person cap; under review
Scope	On track	No scope change requested
Vendors	On track	Catering vendor selected and contract under Finance review
Attendance	On track	Attendee list confirmed for all 15 team members.

Accomplishments this week

Catering vendor selected; Flavors by Adaeze confirmed pending finance approval
Catering quote received; #780,000 for all meals and refreshments across 3 days
Catering vendor contract sent to finance team for review
Agenda development commenced with HR Lead - Day 1 and 2 themes agreed
Team building activities shortlisted

Planned for Next Week

Confirm catering vendor contract after finance approval
Finalize team building activities
Complete full 3 days agenda draft with HR Lead
Submit agenda to HR Director for approval by June 25

Vendor Status

Vendor	Services	Status	Notes
La Champagne Tropicale	Accommodation and conference	Confirmed	Contract signed. Deposit payment initiated.
Flavors by Adaeze	Meals and refreshments	In progress	Contract under finance review. Approval expected June 20
Transport	Team and Travel coordination	Confirmed	13 of 15 bookings confirmed. 2 Abuja members pending
Activities	Team building activities	In progress	Team building activities shortlisted