Project: Operation Connect — Q3 2025 Team Offsite
Meeting Type: Weekly Check-in
Date: June 19, 2025
Time: 10:00am - 10:30am
Facilitator: Deborah Iyanuoluwa Ajao
Platform: Google Meet
| Name | Role | Present |
|---|---|---|
| Project Manager | Oversee effective project delivery | Yes |
| HR Director | Project Sponsor | Yes |
| HR Lead | Agenda and Communication | Yes |
| Item | Discussion | Decision | Action Item | Owner | Due Date |
|---|---|---|---|---|---|
| Travel bookings | 13 of 15 travel bookings confirmed. 2 Abuja members exceeding ₦80,000 cap by ₦20,000 each | HR Director approved exception — ₦40,000 overage to be absorbed from contingency | PM to process remaining 2 bookings with approved exception | PM | June 20 |
| Attendance | All 15 members confirmed attendance | Noted | No action required | — | — |
| Catering vendor | Flavours by Adaeze selected — quote of ₦780,000 within budget | Approved — contract to be sent to Finance for review | PM to send contract to Finance immediately | PM | June 19 |
| Budget status | Travel overage identified — ₦40,000 from contingency | Approved by HR Director | Update budget tracker to reflect contingency usage | PM | June 19 |
| Action Item | Owner | Due Date | Status |
|---|---|---|---|
| Send catering contract to Finances | PM | June 19 | Completed |
| Update budget tracker | PM | June 19 | Completed |
| Process remaining 2 travel bookings | PM | June 20 | Completed |
Next Meeting
Date: June 24, 2025 Time: 10:00am Agenda: Week 4 check-in; confirmations, agenda approval, activities vendor