Project: Operation Connect — Q3 2025 Team Offsite
Meeting Type: Weekly Check-in
Date: June 12, 2025
Time: 10:00am - 10:30am
Facilitator: Deborah Iyanuoluwa Ajao
Platform: Google Meet
| Name | Role | Present |
|---|---|---|
| Project Manager | Oversee effective project delivery | Yes |
| HR Director | Project Sponsor | Yes |
| HR Lead | Agenda and Communication | Yes |
| Item | Discussion | Decision | Action Item | Owner | Due Date |
|---|---|---|---|---|---|
| Venue confirmation | La Campagne Tropicale contract signed. Deposit payment initiated. | Noted with satisfaction | PM to confirm payment completion | PM | June 13 |
| Attendee list | List received — 15 confirmed, 3 pending travel details | HR Lead to follow up with 3 pending members | HR Lead to confirm all travel details | HR Lead | June 15 |
| Catering vendor | PM presented 2 catering vendors shortlisted for consideration | HR Director to review quotes when received | PM to request quotes from both vendors | PM | June 15 |
| Agenda framework | HR Lead presented draft agenda framework covering all 3 days | Framework approved in principle — full agenda development begins next week | HR Lead to develop full day-by-day agenda | HR Lead | June 24 |
| Action Item | Owner | Due Date | Status |
|---|---|---|---|
| Confirm venue deposit payment | PM | June 13 | Completed |
| Follow up with 3 pending team members | HR Lead | June 15 | In progress |
| Request catering vendor quotes | PM | June 15 | In progress |
| Develop full 3-day agenda | HR Lead | June 24 | In progress |
Next Meeting
Date: June 19, 2025 Time: 10:00am Agenda: Week 3 check-in; travel confirmations, catering vendor selection, agenda progress