Project: Operation Connect — Q3 2025 Team Offsite
Meeting Type: Weekly Check-in; Venue Approval
Date: June 9, 2025
Time: 10:00am - 10:30am
Facilitator: Deborah Iyanuoluwa Ajao
Platform: Google Meet
| Name | Role | Present |
|---|---|---|
| Project Manager | Oversee effective project delivery | Yes |
| HR Director | Project Sponsor | Yes |
| HR Lead | Agenda and Communication | Yes |
| Item | Discussion | Decision | Action Item | Owner | Due Date |
|---|---|---|---|---|---|
| Venue comparison report | PM presented comparison of all 3 venues covering capacity, location, facilities, cost and availability | La Campagne Tropicale Lagos selected — available July 13-15, within budget at ₦1,500,000, best facilities for team activities | PM to proceed with contract and Finance review | PM | June 11 |
| Contract review process | PM confirmed Finance team must review and approve before signing | Approved — PM to send contract to Finance by June 10 | Send venue contract to Finance for review | PM | June 10 |
| Deposit payment | Venue requires 50% deposit upon contract signing | Approved — ₦750,000 deposit to be processed upon Finance approval | Finance to process deposit payment | Finance | June 12 |
| Action Item | Owner | Due Date | Status |
|---|---|---|---|
| Send venue contract to Finance for review | PM | June 10 | Completed |
| Finance to review and approve contract | Finance | June 11 | Completed |
| Process venue deposit payment | Finance | June 12 | In progress |
Next Meeting
Date: June 12, 2025 Time: 10:00am Agenda: Week 2 check-in