Virtual Education Events

Read this guide to begin brainstorming your next virtual education event!

Virtual Education Event Planning Timeline

Time	To-Do
A few months before the event	• Inform your Organ Procurement Organization (OPO) of the event and request speakers if needed. SODA can also put you in-touch with these virtual speakers if you email us at [email protected]:

◦ <http://www.secondchancefundraising.org/contact>
◦ <http://www.smithbiosgroup.com/elementor-170/>
◦ <https://ynott.org/contact/>
◦ <https://mmdfoundation.org/>

• Select a virtual event platform, like Zoom. • Create a format for the event, and consider the event's theme. Try to keep the event below an hour to hold the audience’s attention. (Sample agenda: 5 minutes of introductions, 30 minutes for speakers, 10 minutes of Q&A.) • Pick a speaker and host. Remember to coordinate with your speaker & keep them updated. • Choose a time and date. Keep in mind holidays & other big events, like exams & sports games. | | A few weeks before the event | • Create a survey to give attendees information about the event and to sign up. • Begin promoting your event! • Share the event registration link directly over email and text to avoid hackers. | | A week before the event | • Conduct a dry run. Check microphones, cameras, and slides to reduce day-of issues. • Create a backup plan. What will you do if the speaker doesn’t show up? What if one of the speakers has technology issues? | | Day of the event | • Sign in 15-20 minutes before the event in case people join early. • Have two people running the show: one person running technology and the other person making intro/ensuring the event stays on track. • Record the event to share with others after the event occurs. • Take screenshots throughout the event to share on social media. | | After the event | • Share the recording of the event. • Use the event’s attendance information and reach out to students who may be interested in getting further involved with SODA. |

Promoting your Virtual Education Event

Create flyers, sample posts, and graphics that state the purpose, date, and time of the event to post on your social media platforms.
- Tag SODA, Donate Life America, your local Organ Procurement Organization (OPO), and any guest speakers in posts made for the event!
Share your flyer with teachers, advisors, and other organizations that may be interested in sharing the message. Ask them to add a slide in their lectures or to send an email to the class/organization with the event information.
Ask friends and family to join and have them relay the message to others.

More of a visual person?

Check out these photo examples of Virtual Education Events!