Using your calendar effectively

Subscribe to your teammates calendar so you can see when they have time blocked out.

This can be done from your Google Calendar settings.

To learn how to do it, please watch this short video. 👉

<aside> 💡 To avoid creating clutter in your calendar view, toggle subscribed calendars on and off per need.

</aside>

Always schedule/edit events directly in Google calendar. Use a descriptive name and include a rough agenda if you can.
Add video call link to the meeting invite.
- Navigate to add video conferencing.
- Click for a drop down menu.
- Select Zoom meeting.
- Zoom meeting details will now generate and become visible to all meeting attendees.

Adding a video call link.

If you're not sure of someone's availability, just send an invite. They can decline if they want.
If you are declining a meeting, always propose a new time or reach out to the person who scheduled it and try to find a slot that works for everyone.

Propose new time option.

Allow others to modify your events by default. This avoids back-and-forth.
- Navigate to guest permissions section when editing your event.
- Check the box next to the modify event

Setting guest permissions.

If you want to move a meeting, just move the calendar event. No need to reach out via other channels (unless the meeting is in the next hour or so).
When you need to cancel a meeting, delete/decline it and choose Delete and update guests so everyone knows you can't attend.
Turn on secondary time zones.

We often use UTC (Coordinated Universal Time) in our communication, so we suggest you set that as your secondary time zone to help you visualise it.

You can only add one secondary time zone.

Turn on the world clock for your teammate's timezones.

This is a great way to have visibility of the current time of your teammates. You can add a many time zones as you’d like, but we suggest to pick the ones that you commonly need to reference.