User Group Settings let admins fine-tune meeting and privacy controls at the group level, ensuring that each team gets exactly what they need. This allows you to override the default settings to meet the unique needs of different departments.

For example:

• Sales may want Fireflies to automatically join every client call to ensure no meeting is missed.
• HR might require stricter privacy for interviews, limiting access to key personnel only.
• Finance may need to restrict recaps, making them visible only to a select group for compliance reasons.

With User Group Settings, admins can set up custom rules for each team, ensuring Fireflies adapts to your organization’s needs while keeping everything compliant and secure.

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Business & Enterprise Only: User Group Settings are available only on Business and Enterprise plans. If you’re on a lower-tier plan, this feature won’t be available in your dashboard.

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Let’s get started 🚀

🔑 Prerequisites

Before you get started, make sure you have:

• Admin Access — You’ll need Admin rights, as only Admins can create or edit user groups.
• User Group Created — Ensure you’ve created at least one user group. You can manage User Groups under the Team → User Groups tab.

🚀 Navigating to User Group Settings

Step 1. Log in to your Fireflies account and click Team in the left sidebar. By default, you’ll land on the Members tab.

Step 2. Click the User Groups tab. This shows all existing groups in your workspace.

⚙️ Managing Group Settings

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Important: User Group Settings always override the default workspace (admin) settings you’ve applied to your entire team.

📌 Want to review your overall workspace settings? → [Admin & Workspace Settings]

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Step 1: Click on the User Group you want to manage. A modal window will appear with the group’s details. Click the Edit button to make changes.