🧠 Practice Only – Not for Submission
💬 AI Feedback Required
You have 8 tasks and only 4 hours of available time today. Your goal is to build a realistic, time-blocked schedule that protects your most important work and still leaves space to adapt if the day shifts.
You’ll use the same list from Practice 1 and apply the planning mindset from the SOP.
Complete this activity in a Google Doc. This is a practice task, so you do not need to focus on formatting. Concentrate on making your thinking clear.
Start with the full task list
Task List
- Submit a weekly summary for a cross-functional project
- Respond to a request for edits on a shared presentation deck
- Review a document for accuracy before it’s sent to an external partner
- Finalize a one-pager for a team update meeting tomorrow
- Follow up on flagged emails from the last two days
- Schedule and confirm a meeting with two departments for later this week
- Prep agenda notes for a leadership check-in next week
- Approve a time-sensitive request from a colleague who needs your input
Create your plan
Use only 4 working hours
Include your top 2–3 priorities
Add at least one short open block for the unexpected
Format however you prefer (table, doc, list)
📝 Example: Toni’s Time-Blocked Day
| Time | Task |
|---|---|
| 9:00 – 9:30 AM | Submit weekly summary |
| 9:30 – 10:15 AM | Review document for external partner |
| 10:15 – 10:30 AM | Open time (buffer or reset) |
| 10:30 – 11:15 AM | Approve time-sensitive request |
| 11:15 – 12:00 PM | Follow up on flagged emails |
| 12:00 PM onward | Pre-scheduled calls and recurring work |
Review your work using the AI feedback prompt below. This step is required.
Use an AI tool (like ChatGPT, Claude, or Gemini) to check your work by using the prompt below:
I’m practicing Time Blocking as part of XP training at Athena. I was given a scenario where I had the same 8 tasks from Practice 1 and just 4 hours of available time in my day.
My goal was to build a realistic time-blocked schedule that protects my top priorities, includes fixed events, and leaves space for what might shift.
Here is my time-blocked plan for the day: [Paste your daily schedule here]
I also applied these two planning tips: [Name the SOP tips you used and where you used them]
Please give me feedback on:
- Does this plan reflect strong prioritization and time protection?
- Is it realistic given the time constraint?
- What could I improve next time to follow through more effectively?
Analyze the feedback: How can this feedback help me to improve my output? What from the feedback do I want to keep or toss?