This document aims to cover the amount of work Jugger at Berkeley needs to complete to bring one or multiple teams to a tournament.
Jugger at Berkeley has a good amount of players who can play at tournaments. A big focus of bringing players to a tournament is advertising it to as much of the playerbase as possible to allow as many players to attend as possible (that are willing to go); a player should not decide to go to a tournament because they did not know about it or because they were misinformed.
The general steps of pre-tournament set up should go;
A very important component of advertising a tournament is to already have a head on a portion of logistics. You should be able to list a broad price estimate or range for a tournament when you announce the tournament.
The estimate should consider the following;
Housing
We typically house as a large group for the tournament; this is helpful for new players and friends to stay together. A quick check of airbnbs in the area for that date should provide a general estimate on how much housing should be per person.
You’ll want to search from the Friday before the tournament for the Monday after the tournament in airbnb. It’s helpful to check and see how far an airbnb is away from the field location before offering it; if its 30+ minutes away by drive, its usually not a cost effective option.
Note; how do we want to carry this forward once we hit 16+ players continually and airbnbs get harder to find?
Flights
It’s obviously more helpful to get flights sooner rather than later to keep them cheap, but just making sure you provide an overall price estimate is usually helpful; I usually look on expedia for prices.
Cars?
If people are considering driving to the tournament rather than flying, this should be listed in the initial announcement as a cheaper travel option. You should list how long the drive will take if this is the case.
Registration
Registration cost per player should be findable on the NJA discord under #tournament-annoucements. It’s fine to just include this, you don’t need to provide how to pay registration in an initial announcement.
Food
This one is obviously a bit more difficult to pin down because its not a guarantee how much people will eat at a tournament. It’s usually fine to just list ‘price estimate + food’ in the announcement and not specify how much food will cost; players can figure that out themselves.
This is an example announcement from Dry Heat 2026;
“Good Morning @/player ! The time properly approaches for us to begin thinking about DRY HEAT 2026!!! The tournament is on MLK Weekend, January 17th - 18th, in Phoenix, Arizona. (Diablo Stadium in Tempe). The UC Berkeley spring semester starts the tuesday AFTER the tournament, so it is before classes start. Flights are currently priced around 200-300 dollars from SF (subject to increasing), and depending on the amount of players we can bring, housing will likely center around $100 dollars (less if more people go. Thus, costs for the tournament will likely hit a lower threshold of $400 per person, once travel and food is included, and an upper threshold of $600, especially if we are unable to get cars to the tournament and need to pay for ubers. We are considering the possibility of driving to the tournament, but it will be a multiple day trip both ways and thus we will not be encouraging it as the central method of transportation to the tourmament. We are currently aiming to bring two teams to the tournament.