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Hello Photographers,
This work sample is a mock shoot day for a clothing line launch. In this project, I sourced venues, built a schedule checklist, tracked gear and team logistics, and created a post-shoot debrief form. This is a glimpse of the background support I can offer to make sure your shoot day runs smoothly.
Sample Deliverables:
Whether you're shooting for a clothing line launch, planning an editorial feature, or managing back-to-back client sessions, I’d love to support you as your creative virtual assistant.
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Ari Wilson | CREVA
| Vendor Name | Service Category | Contact Person & Details | Location/Address | Availability/Lead Time | Service Details | Pros/Cons | Booking Status |
|---|---|---|---|---|---|---|---|
| Vendor 1 | Location Provider | Contact 1 | Address A | 1 month advance booking | Modern studio with natural light, high ceilings, versatile setup | Pros: central location, flexible space |
Cons: limited parking | Pending | | Vendor 2 | Location Provider | Contact 2 | Address B | 2 weeks advance | A loft space blending industrial and modern aesthetics | Pros: unique ambiance
Cons: may require additional lighting | Not Contacted | | Vendor 3 | Equipment Rental | Contact 3 | Address C | 1 week advance | Offers cameras, lenses, lighting gear | Pros: competitive pricing
Cons: limited high-end options | Confirmed | | Vendor 4 | Equipment Rental | Contact 4 | Address D | 1–2 weeks | Comprehensive inventory including advanced lighting kits | Pros: extensive inventory
Cons: higher cost | Pending | | Vendor 5 | Catering Services | Contact 5 | Address E | 2 weeks advance | Offers gourmet menu options ideal for creative events | Pros: high-quality offerings
Cons: premium pricing | Pending | | Vendor 6 | Catering Services | Contact 6 | Address F | 1 week notice | Versatile menu options featuring local ingredients | Pros: flexible menu
Cons: transportation required | Not Contacted | | Vendor 7 | Transportation Services | Contact 7 | Address G | 1 week | Provides shuttle services for crew and equipment locally | Pros: reliable and well-reviewed
Cons: limited peak-day availability | Confirmed | | Vendor 8 | Transportation Services | Contact 8 | Address H | 3–5 days notice | Flexible transport options tailored for event shoots | Pros: competitive pricing
Cons: limited service area | Not Contacted | | Vendor 9 | Props & Styling | Contact 9 | Address I | 2 weeks | Specializes in sourcing and designing bespoke props for creative shoots | Pros: creative and flexible
Cons: potential higher cost | Pending | | Vendor 10 | Props & Styling | Contact 10 | Address I | 1 week | Curated selection of vintage and modern props ideal for high-fashion shoots | Pros: unique inventory
Cons: limited selection for large projects | Confirmed | | Vendor 11 | Permitting/Location Management | Contact 11 | Address J | 2–3 weeks advance | Official resource for streamlined permit applications for public or regulated locations | Pros: authoritative
Cons: longer processing times | Not Contacted | | Vendor 12 | Permitting/Location Management | Contact 12 | Address K | 1–2 weeks | Offers comprehensive location scouting, management, and permitting support | Pros: flexible service offerings
Cons: availability varies by project | Pending |
| Check | Activity | Activity type | Start time | End time | Notes |
|---|---|---|---|---|---|
| ⏹️ | Schedule & Call Sheet Review | Prep | 8:00:00 AM | 8:10:00 AM | - Confirm schedule |
| Equipment Item | Category | Quantity | Serial Number | Assigned To | Status | Check-out Time | Return Time | Notes |
|---|---|---|---|---|---|---|---|---|
| [Camera] | Camera | 1 | [SN] | Odessa N | Ready | 9:00 AM | 2:30 PM | Battery fully charged |
| [Lens] | Lens | 2 | [SN] | Jane D | Ready | 9:00 AM | 2:30 PM | Extra battery available |
| [Lighting] | Lighting | 3 | [SN] | Mark S | Ready | 9:15 AM | 3:00 PM | Includes adjustable stands |