• Table of Contents

Organizer Superhero Names

• Event / Conference Name Brainstorm

• Ideas for later

• Brainstorm

Creativity

Event Details

<aside> <img src="/icons/clock-alternate_gray.svg" alt="/icons/clock-alternate_gray.svg" width="40px" /> Date and Time

Saturday, April 20, 2024

8:00am - 4:30pm

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<aside> <img src="/icons/send_gray.svg" alt="/icons/send_gray.svg" width="40px" /> The Message: “I’m not alone”

• We go to events and protect ourselves by playing it small; so
• we don’t get to truly connect with people; so
• we feel alone
• But as speakers, we are not alone. Look around.

</aside>

<aside> <img src="/icons/pencil_gray.svg" alt="/icons/pencil_gray.svg" width="40px" /> AV/Hotel Items - Sarah

• [ ] Projector
• [ ] Screen
• [ ] Long Table for Registration Table
• [ ] Tablecloth
• [ ] Sound System? </aside>

<aside> <img src="/icons/map-pin-alternate_gray.svg" alt="/icons/map-pin-alternate_gray.svg" width="40px" /> Location

Courtyard by Marriott Philadelphia City Avenue

4100 Presidential Blvd Philadelphia, PA

</aside>

<aside> <img src="/icons/info-alternate_gray.svg" alt="/icons/info-alternate_gray.svg" width="40px" /> Attendees

• Capacity: 40-60 Attendees
• 30% of the audience should be people who are considering joining NSA. </aside>

<aside> <img src="/icons/pencil_gray.svg" alt="/icons/pencil_gray.svg" width="40px" /> Materials - Sarah + Lauren

• [ ] Index Cards
• [ ] Crayola Markers
• [ ] Colorful Post-It Notes or Shaped Post-It Notes
• [ ] Construction Paper
• [ ] Stickers (3 different kinds)
• [ ] Pens and pads (from hotel) </aside>

Detailed Event Agenda

Registration & Breakfast (8:00-9:00) - Lincoln Room

<aside> <img src="/icons/clock-alternate_gray.svg" alt="/icons/clock-alternate_gray.svg" width="40px" /> Registration - Lauren + Robbie + Conference Concierges + Registration Desk Person

<aside> 📜 Script/Outline

</aside>

• Vibe Team Breakfast Roles:

  • (1) Greeter - by the door, outline the steps start with registration, where to put your stuff, name tags, what to expect
  • (2) Registration - Christina + Sarah
  • (1) Name tag station - Person at the table to help think of their Superhero names with the cheatsheet
  • (1) After table Bingo - Erica - Erica + Sarah need to create the bingo, have a prize ($5 gift card) + pens, hand out bingo sheets and pen and do the first one with them
    • https://docs.google.com/document/d/0B7WQkF6tHIvULS1OSzJpdDZqQms/edit?resourcekey=0-RNkd9c9r2LQOM7L4PYYkoQ
  • (1+) Floater -

• Name-tags are given

  • Each name-tag will have space to write a superhero name.
  • Each name-tag will also have a word related to the answer to the question that attendee was asked in advance.

• Rules are given.

• (See the Vibe Team notes below)

  <aside> <img src="/icons/ruler_gray.svg" alt="/icons/ruler_gray.svg" width="40px" /> Event Rules

  • [ ] Create a page on the website with “the rules“ @Jeff Gibbard
    • [ ] Add a feedback form on that page @Jeff Gibbard
  • No real names, you must use a Superhero name.

    • What are you good at?

    • Choose from something “Captain ____”

    • [ ] Create a poster that explains… @Jeff Harry Plays

      • why we’re doing this

      Superhero Name Assistant

    • [ ] Create a one or two line explanation for our welcoming committee @Jeff Harry Plays

  • The answer to the question should be written as a single word on people’s name-tags.
    • People walk around discussing what’s on the name-tags. (30 minute)
      • 5 Questions to inform the name-tags (attendees can choose which question to answer)
    • Introduce yourself by your superhero name and explain why you chose it.
  • No phones in the playroom
  • Bring comfortable shoes
  • No giving advice
  • If you want to exchange information, index cards and writing utensils will be provided (crayons, colored pencils, colored markers)
    • What do you hear at every event at networking function? “What do you do?” We want to challenge you to seek a deeper connection.
      • Here are some questions you can ask, instead:
        • “what is the dent you wish to make in the universe?”
        • “what are you obsessed with?”
        • “what would you do with your time if you never had to worry about money?”
        • What does the word on your nametag mean? </aside>

</aside>

Welcome (9:00-9:15)

<aside> <img src="/icons/clock-alternate_gray.svg" alt="/icons/clock-alternate_gray.svg" width="40px" /> Introduction: The Jeff’s - Super Playful

<aside> 📜 Script/Outline

</aside>

• The problem with conferences
• Psychological Safety allows for play
• The stage is a privilege
• An event to cultivate curiosity, explore passion, and pull your biggest and most impactful ideas out of hiding.
• Ground rules for the day
  • We (Jeff’s) will not ask you to do anything we wouldn’t do - so we’ll always give an example
  • Be FULLY Present
  • No phones
  • No real names
  • No right or wrong.
  • No judgement. No feedback. Only validation.
  • You are speakers, keep it brief. Do not suck the air out of the room.
  • We’re not here to hear you talk, we’re here to share what we feel. </aside>

The Pre-Conference (9:15-10:15) - Fairmount Ballroom

<aside> <img src="/icons/clock-alternate_gray.svg" alt="/icons/clock-alternate_gray.svg" width="40px" /> Pre-Conference: Structured & Unscripted Networking - Jeff H + Lauren…Supported by Conference Concierge

<aside> 📜 Script/Outline

Recap the rules

1. No work talk
2. No phones </aside>

</aside>