| Day | Touch-point | Format & Duration | Purpose | Owner(s) |
|---|---|---|---|---|
| Monday | Kick-off “What’s On” Post | Async message (≤ 5 bullets) | • Align on priorities• Flag cross-team dependencies | All, in a shared “#weekly-flowf” channel |
| Tuesday | General Team sync | 60min VideoCall | • Surface blockers early• Quick live decision-making | |
| Wednesday | Mid-week Pulse (if necessary) | Async thread | • Bulletpoints any challenges & support needed | Each team member, under the “weekly-flowf” channel |
| Friday | Week-End Wrap-Up | Async bullet brief (≤ 5 lines) | • Celebrate wins• Log unresolved items & owners• Capture learnings for retro | Small brief for each team member for open retroactive feedback |
Actionable examples
| Moment | Recommended Structure | Example Snippet |
|---|---|---|
| Kick-off (Mon) | 1. Main Goal (one sentence) 2. Key Tasks (3–5 bullets starting with verbs) 3. Dependencies (people / units) 4. Risks / Mitigations (optional) | Goal: “Reach out to 150 people” Tasks: • Finalize copy • Get it published in newsletter • Lock in outreach database Dependencies: Marketing needs to sign off on comms |
| Mid-week Pulse (Wed) | • Done: … • Doing: … • Blocked: … (tag) | *Done: Fianlized Copy Doing: Locke in outreach database Blocked: Get newsletter published by: “*Marketing team member”needs to revide outreach |
| Wrap-Up (Fri) | 1. Highlights (wins, numbers) 2. Challenges 3. Outstanding → Next Week (owner + ETA) | Highlights: Closed x outreach Challenges: Email bounce rate ↑ 4 pp Outstanding: Get newsletter published **Next Week: (**Cori, Monday) |
One source of truth
Pick a dedicated channel (e.g., #weekly-flow). All 3 asynch touch-points live there, threads keep conversations tidy.
Bullet > Paragraph
• Use verbs first (“Review contract”)
• One idea per bullet
• ≤ 2 lines each.
Clear owners & due dates
@name) + specify deadline (“→ Wed 18 Jul”).Response-time SLAs
Async posts: acknowledged with an emoji to signal you’ve viewed the message even if no reply is needed; blockers responded to within 12 h.
Emoji Signals
✅ task complete ⏳ in progress 🚧 blocker 🙋 help needed 🎉 win
Thread Discipline