---
title: Strategy
tags: process
featured: True
open: True
featured_image: image.jpg
excerpt: This is the introduction of this article
last_update: 2021-07-02
---
We initiated this project together in Barcelona and only a few months after, the global pandemic challenged us to make this project work remotely - between Melbourne and Barcelona. We learned to work collaboratively yet autonomously, on each side side for a project that would become something very tangible - a book.
Working together in loops of clarity and sometimes chaos, we learned different methods for different phases of the project in order to effectively manage it.
As early as our first conversations, we discussed what we hoped for this project, asking ourselves how long would it take us to reach our objectives - have the first book printed and available for download on our website, along with its full documentation to make it open source.
We used a traditional tool, a gantt chart, to help us get things started by creating a structure and plan in the long term for our project development. It helped us mainly order priorities according to time needs. We included a contingency plan for some of the objectives, as it always find to be useful, knowing that other internal and external factors could affect the timing of the project.
When the project started gaining in complexity and tasks were multiplying, we planned a weekly catchup call to evaluate what has been done, what still needs work and what's coming next. In these calls we would update our tasks lists together and used our individual calendars rather than a shared one (as we didn't feel the need for it).
To be able to move forward with the project in two distant time zones, we quickly divided work according to deadlines, availability of each, skills and time zones.
We created task lists (such as this one above) to help see the progress we’d make on each side and see if help is needed with the goal to move forward and establish as fast as possible new task lists. In this sense, we worked in waves fo tasks lists, setting small deadlines to ourselves.
Note that our own internal deadlines were not solid but moving fluidly, aligning to our mindset and availability at the time. We learned to deconstruct as far as possible the tasks in order to clearly see each steps and see where and when we can help the other.
Here's an example of our multiple tasks lists - these would constantly be changing and each of the tasks would be assigned to one of us (or both in some cases).
LINK
Web
Content
Production
+example of task list we have.
Completed
