We want to work at a company where you don't have to ask permission for every purchase you want to make. We trust our team to make the right calls when it comes to spending company money, but below are some guidelines and simple rules.
- Spend company money like it's your own money.
- You don't have to ask permission to buy things that cost less than €1,000, as long as it is in the best interest of the company. You know better than anyone what you need to do your job. We trust you :)
- If you're in doubt, ask your manager. If you think your question/concern might be relevant to other team members in the future, make sure to update this document.
- Everything you buy that costs more than €500 (>€300 for hardware) is considered property of Pento, and you might have to return it if you leave the company.
Traveling for work
- Pento will cover all work-related travel expenses. This includes food, transport, and accommodation for the part of a trip that is work-related. Hence, if you decide to extend a work trip with a few days to explore a city on your own (sounds great!), you'll have to cover the costs yourself.
- Depending on the travel distance, Pento can also cover one day before and one day after the work-related activities. For example, if you have an important meeting or a conference that starts early, you might want to fly out one day earlier.
- Please make sure to get all receipts. Upload them to Pleo (if you have an account), or submit them to Lauren (for now).
- Pento will not cover costs for friends or family.
- We don't have any particular limits for how much a hotel room, dinner, etc. can cost, as this varies a lot from city to city. Do what's in the best interest of the company, and spend company money like it's your own money.
Traveling to visit your teammates (the travel stipend)
- We're a remote-first company, which means we have colleagues in different countries and cities. We encourage everyone to visit and spend time with your teammates and will cover €150 per team member per trip.
- The only requirement is that the main purpose of the trip is to co-work with the colleague you're visiting. You don't have to work all days during the trip, but it should at least be a significant part of the trip.
- Generally, Pento will not cover food on your trip. Exceptions for this would be celebrating a milestone, or similar. Please ask your manager for approval.
- The travel stipend is not applicable if an employee is currently dealing with performance issues.
- We encourage everyone to go to relevant conferences, meetups, and similar. It can be a good way to broaden your perspective, network, and learn new things.
- Conferences can be quite expensive and you might need to travel to get to them. If you want to go to a conference, please let your manager know why you think it makes sense to go, and what you expect to get out of it. Your manager decides whether it's something Pento will cover 100%.