Sam asked for a full review of the Servers Cleanup Repo folder to understand the firm's data duplication problem, document what's been tried, organize the repo, and create a forward plan. The repo had ~85 files dumped flat in one directory with no documentation. This session turned it into a structured, documented project folder with clear instructions for any future Claude session to pick up where things left off.
The core problem: the firm has roughly 15TB of actual data consuming 55TB of storage across multiple servers. Botched migrations (first by internal employee Nathaniel Hatfield, then compounded by former MSP Zazz) copied data to 3-4 locations without cleaning up the source. A 62TB Synology NAS (Server05) is at 88% capacity, with 38-43TB of hidden, unaccounted space.
Read and analyzed every document in the repo: audit reports, runbooks, email threads, PowerShell and Python scripts, comparison results, delete logs, CSV data, state files, and newly added context documents (IT Handoff, Migration Timeline, Zazz comms, IT assessment).
README.md: Master orientation document covering infrastructure overview (with correct server roles), drive mappings, the five layers of duplication, what's been tried, folder structure, and a "start here" section for future sessions.
SESSION_HISTORY.md: Chronological record of all five sessions (Feb 11 through March 3), documenting what scripts ran, what worked, what failed (with specific error details), and decisions made.
FORWARD_PLAN.md: Five-phase prioritized plan: (1) Log into NAS admin panel to investigate hidden space, (2) Fix permissions and finish closed case deletion, (3) Migrate closed cases to Server-Host, (4) Merge open cases with file-level comparison, (5) Clean up remaining shares and decommission NAS.
Restructured ~85 flat files into logical subfolders:
context/infrastructure/: Runbook, audit reports, device inventory, server screenshotscontext/zazz-comms/: All Zazz emails, PDFs, .msg files (historical only)context/planning/: Cloud migration and modernization docsscripts/comparison/: Folder comparison scriptsscripts/deletion/: Duplicate deletion scriptsscripts/audit/: FSA and closed case audit scriptsresults/closed-cases/: Comparison data proving closed cases are duplicatesresults/open-cases/: Size/name comparisons showing open case divergence