1-2 weeks before events

• [ ] Meet with panelists to write about a talk track, including a list of questions you’d like to ask
  • [ ] If difficult to get time with everyone, consider setting up 1:1 or send out a google doc for folks to write down potential questions
• [ ] Promote the event on your linkedin
• Sample run-of-show script

3 Days before events

• [ ] Approve event guests - usually we recommend approving 20% more than venue limit because usually 20% don’t show up
• [ ] Close registration if the event is significantly over limit, e.g. 2x or 3x more
• [ ] Venue might require a list of attendees - ensure you check
• [ ] set up communications channels with the team for the running on the day of the event - join PNW slack channel

The Day of the Event

• [ ] Show up at the event 30 minutes prior to the event start
• [ ] check for sound, mic and slide setups
• [ ] coordinate other volunteers and assign roles
  • [ ] event check-in with lu.ma app
  • [ ] photographers / videos
  • [ ] communication channel