https://miro.com/app/board/uXjVM9xa51k=/?share_link_id=236717692830
| Steps | Detailed Description |
|---|---|
| Identify Need | Any member of the collective identifies the need for a resource, either a product or a service, and prepares a detailed request. |
| Create Requisition Proposal | The requester prepares a Requisition Proposal, detailing the resource needed, quantity, budget, reason for the requisition, and how it aligns with the collective's goals. This proposal is made accessible to all members of the collective. |
| Collective Review | The proposal is open for review by all members of the collective. Members can provide feedback, ask questions, and suggest modifications. |
| Amend Proposal | The requester, taking into account the collective's feedback, amends the proposal if necessary. |
| Vote on Proposal | The collective votes on the amended proposal. This ensures collective decision-making and aligns with the self-governance principle. |
| Execute Requisition | If the proposal is approved by the collective, it is forwarded to the procurement team (or designated member). This individual or team sources the requested resource from approved vendors. |
| Verify Receipt of Resource | The procurement team oversees the receipt of the resource. They ensure that the received goods/services match what was ordered and update the collective. |
| Payment Approval | After the resources are received and verified, a payment proposal is created and shared with the collective. |
| Collective Payment Decision | The collective votes on the payment proposal. Upon approval, the payment is processed. |
| Requisition Closeout | The procurement team closes out the requisition process, updating all tracking systems, and communicates the completion to the collective. |
It's important to note that while these processes aim to ensure a systematic approach, exceptions may occur based on specific circumstances, and modifications might be needed as the Near Digital Collective continues to grow and evolve.