@One HealthTech team can help with all of this…contact her in the first instance!!

1. Make your event banner – contact [email protected]

2. Log in to Wix with your [Hub]@onehealthtech.com email to www.wix.com

3. On the left-hand panel, select “Events”

4. You will see a list of the upcoming events. To create a new event, either click on “+ Add Event” in the blue button (top right)

5. You will see a list of the upcoming events. To create a new event, either click on “+ Add Event” in the blue button (top right) or select the (…) button on your Hub’s most recent event and select “Duplicate”. Once you have made your first event live, we would recommend duplicating, as email reminders etc in your style are also duplicated.

6. Next, you fill in the event’s General Info, which is pretty self-explanatory other than 1 or 2 non-obvious bits (which are in red).

   • Event Name: Put the event title here but you must add “(Hub name)” at the end as your individual Hub webpages will only present events that have your Hub name in the title e.g. Big Data for Health (London)
   • Short Teaser (Optional): It is essential that you complete this. This is what entices non-One HealthTech members to join the community and sign up, after which they can see the full event details and register. This teaser will appear on the public OHT page
   • Date and Time: Start and end time (note the American ordering of day and month), and make sure you select the right time zone!
   • Location: Physical or Online Physical: Start typing in the address and it should appear. Select the address and the Venue Name will auto-complete. It is essential that you replace the “Venue Name” with the name of your Hub as this data is being referred to elsewhere on the website. Also, manually add the venue name to the start of your address as you will have removed it from “Venue Name. Hubs are City, Country
   • Online: Where it says “Online Location Title” write the name of your Hub as this data is being referred to elsewhere on the website e.g. Leeds or Stockholm
   • About Your Event: Put the full event details here and remember to include information about our Accessibility Fund!

7. Click (bottom and top right or Create event – it can vary)

8. (If you are doing an Online event select the Online conferencing toggle, paste your joining link for Zoom, and choose whether you want the password to be included in the confirmation and/or the reminder email)

9. Next select the “Tickets” tab at the top. Here you define what ticket options you have (and how many). Make sure you’ve selected the correct currency for your Hub country!

   • To add a new type of ticket either select “New Ticket” (blue button top right) or click on the (…) followed by “Edit” of any of the existing tickets if you’ve duplicated an event.
   • We used to do refund on attendance on Eventbrite. We are now changing it so there is a range of free and paid for tickets. Play around with the language to see if you can encourage people to donate! We recommend:
     • Attendee (Free) – 50% of the tickets
     • Attend & Donate to OHT (£5) – 25% of the tickets
     • Attend & Donate to OHT (£10) – 10% of the tickets
     • Attend & Donate to OHT (£20) – 5% of the tickets

10. Next click on the “Registration” tab at the top of the page. Please keep all the information looking like this:

11. Next tab is “Emails” which schedules the email reminders – Feel free to personalise the reminder and confirmation emails by clicking on “Edit”. These emails can be quite important for setting the friendly and informal tone, so do put your own Hub’s spin on it.

12. At present we are asking that you do not send invites to the event at this point via the “Guest List” tab as we do not use the in-built Wix CRM. You can of course send emails about your events, so check out how to do that later further down!

13. Your event will be published under the “Book onto an event” tab, only visible to contributors of the OHT community. Some of the event data will be pulled and presented on the public events page. Do not try and edit the webpages themselves. On the right is a preview of what the public OHT events page looks like all changes can be made in the Wix Event App.