An AI-powered proposal writer for an art fabrication workshop — replacing a manual, time-consuming drafting process with an autonomous agent that researches clients, structures scope and pricing, and delivers review-ready proposals in minutes.
The workshop director was writing every proposal from scratch — pulling together project details, pricing, timelines, and scope into documents manually each time. The process was slow, inconsistent, and pulled focus away from actually running the business.
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Make.com, Airtable, Gmail.
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SOP — Proposal Writer AI Agent
System Architecture & Maintenance
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This was built as an AI agent system in Make.com. The agent is given a system prompt, context documents, and a set of tools — small single-purpose scenarios the AI can call at each step in the sequence.
Context documents give the LLM company knowledge — services, pricing, past projects, and previous proposals. The agent draws on this base to draft proposals that match the company's tone, structure, and specifications, drastically reducing manual effort.
Each tool is a miniature automation — sometimes just a single module — that the LLM calls to perform a specific task.