Project: Operation Connect — Q3 2025 Team Offsite Meeting Type: Project Kickoff Date: June 1, 2025 Time: 10:00am — 11:00am Facilitator: Deborah Iyanuoluwa Ajao Platform: Google Meet

Attendees

Name Role Present
Project Manager Oversee effective project delivery Yes
HR Director Project Sponsor Yes
HR Lead Agenda and Communications Yes

Agenda Items

Item Discussion Decision Action Item Owner Due Date
Project Charter PM presented charter covering scope, timeline, budget and team review Charter approved and signed by HR Director Distribute signed charter to all team members PM June 1
Communication plan PM presented weekly check-in schedule and reporting structure Approved — weekly check-ins every Friday at 10am PM to send calendar invites for all weekly check-ins PM June 1
Offsite goals and themes HR Director outlined goals — team cohesion, strategy alignment, celebrating Tendara MVP delivery Goals confirmed — three themes: Connect, Reflect, Recharge HR Lead to develop agenda framework around three themes HR Lead June 5
Venue shortlisting PM presented venue sourcing approach — shortlist 3 options for sponsor review Approved — PM to present venue comparison by June 8 Shortlist 3 venues and request availability confirmation PM June 8
Attendee list HR Director to provide confirmed list of 15 attendees Confirmed — list to be provided by June 10 HR Director to compile and share attendee list HR Director June 10

Key Decisions Made

Action Items Summary

Action Item Owner Due Date Status
Distribute signed Project Charter PM June 1 Completed
Send calendar invites for weekly check-ins PM June 1 Completed
Develop agenda framework around three themes HR Lead June 5 In Progress
Shortlist 3 venues and request availability PM June 8 In Progress
Provide confirmed attendee list HR Director June 10 Pending

Next Meeting

Date: June 6, 2025 Time: 10:00am Agenda: Week 1 check-in — venue shortlist update and agenda framework review