Project: Operation Connect — Q3 2025 Team Offsite
Meeting Type: Final weekly Check-in; Post-event Debrief
Date: July 16, 2025
Time: 10:00am - 10:30am
Facilitator: Deborah Iyanuoluwa Ajao
Platform: Google Meet
| Name | Role | Present |
|---|---|---|
| Project Manager | Oversee effective project delivery | Yes |
| HR Director | Project Sponsor | Yes |
| HR Lead | Agenda and Communications | Yes |
| Item | Discussion | Decision | Action Item | Owner | Due Date |
|---|---|---|---|---|---|
| Event execution review | PM presented overview of all 3 days — all sessions executed successfully, full attendance, one minor catering delay on Day 2 | HR Director confirmed overall event was a success | Document catering delay in lessons learned | PM | July 16 |
| Survey results | PM presented satisfaction survey results — 91% overall satisfaction score exceeding 80% target | HR Director expressed strong satisfaction with results | Include full survey results in Post-Event Report | PM | July 16 |
| Budget final reconciliation | PM presented final budget — ₦4,740,000 spent against ₦5,000,000 budget — ₦260,000 under budget | HR Director approved final reconciliation | Submit final reconciliation to Finance | PM | July 16 |
| Project closeout | PM confirmed all deliverables complete — formal project close requested | HR Director formally signed off project closure | PM to complete and distribute Post-Event Report | PM | July 16 |
| Action Item | Owner | Due Date | Status |
|---|---|---|---|
| Complete and distribute Post-Event Report | PM | July 16 | Completed |
| Submit final budget reconciliation to Finance | PM | July 16 | Completed |
Next Meeting: No further project meetings required. Project Officially Closed.