The purpose of Plan Business Analysis Information Management is to develop an approach for how business analysis information will be stored and accessed.
Business analysis information is comprised of all the information business analysts elicit, create, compile, and disseminate in the course of performing business analysis. Models, scope statements, stakeholder concerns, elicitation results, requirements, designs, and solution options are just a few examples. This includes requirements and designs, from lightweight user stories to formal requirement documents to functioning prototypes.
Information management entails identifying:
Information management helps ensure that business analysis information is organized in a functional and useful manner, is easily accessible to appropriate personnel, and is stored for the necessary length of time.
1. Organization of Business Analysis Information
Business analysts are responsible for organizing business analysis information in a manner that allows for efficient access and use. Information must be well structured to ensure it is not difficult to locate, conflicts with other information, or is needlessly duplicated. The business analyst determines how best to structure and organize the business analysis information at the start of an initiative. This involves taking into consideration the type and amount of information to be collected, the stakeholder's access and usage needs, and the size and complexity of the change. Relationships among the types of information must be defined to assist in managing the effect of new or changed information in the future.
2. Level of Abstraction
Level of abstraction describes the breadth and depth of the information being provided. Representations of information may range from highly conceptual or summarized to very detailed. In determining how much detail each stakeholder may require as the initiative evolves, consideration is given to the needs of the stakeholders, the complexity of what is being explained, and the importance of the change. Rather than present the same information to all stakeholders, business analysts should present information with appropriate breadth and level of detail based on each stakeholder's role. Business analysis information regarding a topic of significant importance or high level of risk is frequently represented in greater detail.
3. Plan Traceability Approach
The traceability approach is based on: