Paperless is a strategic Document Management System (DMS) add-on integrated into Accounting+, a flagship cloud-based ERP solution by RUN System. Developed to serve large-scale multilevel corporations, Paperless simplifies complex document hierarchies and approval workflows into a streamlined digital ecosystem. By transitioning manual processes into a secure, 24/7 accessible digital platform, Paperless empowers organizations to enhance operational transparency and significantly accelerate their internal decision-making cycles.
In compliance with my internship agreement at RUN System, this documentation is designed to showcase my work process and achievements without disclosing confidential business logic or data. The following sections highlight my role in managing the Paperless DMS project, specifically focusing on how I initiated features and maintained an efficient development cycle to deliver impactful results.
| No | Feature | User Story |
|---|---|---|
| 1 | Correspondence Intake | As a Secretary, I want to register incoming mail from external parties so that the system can directly send it to receiver |
| 2 | Document Review | As an Authorized User, I want to create a new internal document/official reply based on the registered incoming mail to ensure all external requests are handled officially. |
| 3 | Multilevel review | As a Reviewer/Manager, I want to examine and provide feedback on the newly created document to ensure it complies with corporate standards before finalization. |
| 4 | Document Finalization | As a Secretary, I want the system to generate the final official record once the review is completed to maintain a secure and unalterable digital archive. |
| 5 | Comprehensive Activity Logs | As a Stakeholder, I want every comment and status change to be automatically saved and visible in the system so that I can track the entire decision-making journey and maintain full transparency. |
| 6 | Disposition | As a Manager, I want to assign actionable instructions (disposisi) to specific users after a document is approved so that follow-up tasks are clearly delegated and monitored until they are marked as completed. |
| Feature | Impact | Effort | Category | Justification | Works order |
|---|---|---|---|---|---|
| Correspondence Intake | High | High | Major Project | This serves as the system's foundational entry point; without a centralized archive, digital workflows cannot be established. | 2 |
| Document Review | High | Medium | Quick Win | Streamlining the review process is central to the product's value proposition, directly reducing lead times for official documentation. | 1 |
| Activity Logs | High | Low | Quick Win | Essential for transparency; provides a high-value audit trail with minimal development overhead. | 3 |
| Task Disposition | Medium | Medium | While critical for delegation, its functionality depends on the successful completion of the intake and review modules. | 4 |
During my tenure as a Product Manager Intern at RUN System, I was entrusted to bridge the gap between initial product concepts and functional delivery for the Paperless DMS. My role evolved from assisting in the early phases to actively managing the development lifecycle and team dynamics.
I maintained high project standards through the following daily responsibilities: