Official title: BMU Administrator

Responsibilities:

Administrative & Operational Support

• File all reports (Service, Job, NDT, and inductions) onto the server in a timely and organised manner.
• Maintain and update system registers for the BMU division (Tools, Inductions, Passwords, Training Records, etc.).
• Create quote templates from service/job reports.
• Update defect tracking registers based on service reports.
• Maintain and update Simpro: attach reports, close jobs, convert jobs, and update status.
• Generate and issue purchase/work orders for materials via Simpro.
• Upload SWMS documents and ensure returned SWMS are correctly filed.
• Maintain server file structure and ensure information is logically stored and easily accessible.
• Coordinate employee monitoring checklists and registers with the management.
• Monitor and update call-out and quote KPI registers.
• Create and format site documents (e.g., operating instructions, checklists, O&M manuals).
• Take minutes at internal and external meetings and distribute accordingly.
• Format service proposal documents and similar client-facing materials.
• Manage administrative tasks such as timesheets, invoicing, and service reports for the division.
• Complete and submit site access permits aligned with scheduled work.

Job Coordination & Scheduling

• Coordinate and schedule service jobs with technicians within allowed timeframes.