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Hello Authors and Writers,
This work sample is a mock book launch for an author’s upcoming novel. In this project I created scheduling and review trackers, research vendor options for launch day, and built an organization process for managing materials pertaining to the launch. This is only a glimpse of background tasks that I provide to ensure a smooth launch.
Deliverables include:
Whether you are preparing to launch your next book, need detailed research done, or need better organization, I’d love to support your creative process as your virtual assistant.
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Ari Wilson | CREVA
| Due Date | Task | Assigned To | Status | Notes |
|---|---|---|---|---|
| 5/10/25 | Finalize ARC list | NSC | In Progress | Identify # early readers |
| 5/17/25 | Send ARC copies | AW | Not Started | Send digital copies |
| 5/20/25 | Plan cover reveal | AW | In Progress | Draft announcement timeline |
| 6/1/25 | Cover reveal day | NSC | Scheduled | Post on socials |
| 6/5/25 | Schedule social promo posts | AW | Not Started | Create basic post schedule |
| 6/10/25 | Confirm event venues | AW | In Progress | Virtual reading and bookstore signing |
| 6/20/25 | Finalize launch day logistics | AW | Not Started | Confirm RSVP links and backups |
| 6/25/25 | Launch Day | NSC | Scheduled | Book goes live! |
| 7/1/25 | Thank-you posts to readers | NSC | Not Started | Social media + email blast |
| Reader Name | Email or Contact | Date Invited | Accepted? | Date Feedback Received | Notes |
|---|---|---|---|---|---|
| Jordan M. | jordan@email.com | 5/5/25 | Yes | - | Reminder set for June 5 |
| Taylor R. | taylor@email.com | 5/5/25 | Waiting | - | Follow up May 15 |
| Casey B. | casey@email.com | 5/8/25 | Yes | 5/28/25 | Gave strong early praise |
| Riley S. | riley@email.com | 5/9/25 | No | N/A | Declined due to schedule |
| Type | Vendor | Pros | Cons |
|---|---|---|---|
| In-Person | Vendor 1 | Cozy atmosphere, experienced with indie book launches, affordable rental fee. | Limited capacity (~30 guests). |
| In-Person | Vendor 2 | Beautiful open space, flexible hybrid setup, strong arts community connections. | Higher rental cost, must arrange own tech setup. |
| Virtual | Vendor 3 | Easy signup for attendees, polished look, built-in Q&A and polls. | Higher monthly subscription; tech test strongly recommended. |
| Virtual | Vendor 4 | Familiar to most guests, affordable one-time event pricing. | Less visually polished; requires moderator for best experience. |
| Printers | Vendor 5 | Professional quality, wide distribution, trusted by indie authors. | Setup fees; learning curve for file uploads. |
| Printers | Vendor 6 | High-quality prints, user-friendly dashboard, fast turnaround. | Higher cost per unit; limited distribution options. |
