Projects

👉 I have one database for projects [anything requiring more than one step] called Bird's Eye View which I divide into 5 different timescales: current projects, areas of responsibility, 1year, 3-5years, and long-term. I also have a column for Maybe/Somedays to be reviewed periodically but not otherwise paid attention to.

👉 What you see in the home base is only the set of "pinned" projects, those which I determine need my constant attention enough to be in my home base, and I never let this list get longer than the decorative photos on the right, as a rule.

Tasks

👉 I have a database for tasks that cannot be further subdivided, called Next Steps, and most if not all tasks have a parent project.

👉 The Birds Eye View database shows me progress bars for the projects based on the percentage of subtasks that have been completed. This may mean that, as I come up with and add more tasks related to a particular project, my progress bar goes down before it goes up again. That's ok—that is also progress.

Important areas of my life

👉 My home base also includes a sidebar with pillars, the pages for which I store in a small gallery database because it makes the buttons look nice. I call these "personas" and they represent the areas of my life which I prioritize the most (such as "Nat the Artist", "Nat the Student", etc.), though the ones written in the templates are pretty random and do not reflect my actual life.

Daily resources

👉 The second sidebar includes daily resources that I might need quick access to. For me, this often means journaling, a focus log, some motivation, or focus music. These are not, to me, the same as what David Allen would call "Vaults" in his book. Vaults are permanent storage of information (such as my PhD reading list, my notes, my CRM) and I keep them in a page separate from my home page. My daily resources sidebar is more about mindset resources that help my daily workflow