Hi! I’m Miracle Ohaka, and I’m an Executive & Operations Virtual Assistant.

I started my career as an Executive Virtual Assistant in 2023, focusing on helping businesses, Founders, and C-Suites grow, thrive, stay accountable, and reclaim 30+ hours weekly. I specialize in systems and operations support, admin support, project management, workflow automation, and inbox and calendar management to ensure nothing gets missed.

I’m responsive, detail-oriented, proactive, and reliable, with a strong focus on getting things done right without constant follow-up.

Trusted by business owners, founders, and C-suites who need structured, dependable support to keep operations running smoothly.

Outside of work, I enjoy learning new systems, reading books, and going on walks. It helps me stay clear-headed and organized, which reflects in how I support my clients.

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Want to work together?

Send me an Email @MiracleOhaka

DM me on LinkedIn @MiracleOhaka

Hire me on Upwork @MiracleOhaka

Book an appointment @MiracleOhaka

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Skills and Services

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Project Portfolio

Asana operations

Implemented a structured workflow in Asana for a creative brand to improve task visibility, streamline collaboration, and ensure consistent delivery. I also integrated priority levels and built a reporting dashboard to track key metrics, including workload, turnaround time, and request distribution. This setup improved team efficiency, reduced back-and-forth, and enabled better decision-making.

Notion workspace design

I built an Executive Operations Hub in Notion. One workspace that brings everything together: clients, projects, tasks, and the team are all connected in a single dashboard. The results after the hub went live: The CEO review went from 45 minutes to 5 minutes. At-risk projects are now flagged; no more chasing for updates.

Lead Management in Monday.com

Quiz Funnel Integration & Email Marketing Automation (Klaviyo + Interact)

I built a seamless quiz-to-email automation system by integrating Interact with Klaviyo to capture, segment, and nurture leads effectively. The system automatically captures leads, assigns them to the right tag, and delivers personalized email sequences without manual intervention. Improved lead organization and segmentation accuracy Enabled personalized email marketing at scale Increased potential for higher engagement and conversion through targeted messaging

ClickUp project

I optimized the Trello and ClickUp workflow to streamline project management and task coordination. I designed Trello/ClickUp boards with color-coded labels and templates, and improved project completion speed by 70%.

Inbox Management

I organised a cluttered inbox to prioritise critical communications. Reduced time spent managing emails & prevented missed opportunities. Created custom labels (e.g., Urgent, Client Communication) & automated filters. Cut daily inbox management time by 70% & boost response rate by 40%.

Data Entry

Cleaned and organized raw sales data in Google Sheets to improve accuracy and usability. Applied formulas for total sales. Built a pivot table for clear product insights and a dynamic dropdown filter for Sales Reps.

Zapier Automation

Zapier | Monday.com

Built an automation system that responds in under 2 minutes for a consulting agency to reduce manual tasks.

Project Summary

https://drive.google.com/file/d/1p-M3yy0ZELF-0qMj62UXSN3l8q12g7Gd/view?usp=sharing

Client Onboarding Automation using Make.com

https://drive.google.com/file/d/1F8Z0JW4XbLjOK7HhS8SW-TI7bR1mrbd1/view?usp=sharing

Trello board

Scheduling & Calendar Management

Boosted productivity by 30% and enhanced client accountability through full-cycle appointment scheduling and event coordination. Proficient in Google Calendar and **Calendly.** I implemented organized systems: color-coding, reminders, and buffer times to minimize scheduling errors by 80% and increase meeting attendance by 50%.

Notion Workspace Design

Notion | Noteform

Built a clean, client-ready Notion workspace for an educator. This included setting up a student dashboard, sponsor outreach tracker, enrollment form integration, and a full content repository for a 3-day AI ethics and prompt engineering workshop.

https://drive.google.com/file/d/1ZlYoLm1LUBQIr9NtjI3lcQHSoJuEa7y3/view?usp=sharing

Airtable Integration & Zapier Automation

Zapier | Airtable

Saved a digital marketing agency 10+ hours weekly with intelligent automation.

Project Summary

https://drive.google.com/file/d/1oeTkN_nwQ6l4G3SC_1XJHsh-bVTfFj5w/view?usp=sharing

Tools I Work With

Familiar with a wide range of tools, and happy to quickly adapt to any specific software you use.

Certifications

Testimonial

Here is what one of my clients said:

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