🧠 Practice Only – Not for Submission

💬 AI Feedback Required

🎯 What You’ll Do

In this activity, rewrite messages to match the tone and delivery appropriate to your audience.

📘 Instructions

1. Rewrite the following update to match the intended recipient.

   • Recipient: Client
     • Hey! Just a quick heads-up, still waiting on the hotel to confirm the final headcount for next week’s offsite. I’ve reached out to their manager, but I’m holding off on printing materials until we’re locked in. Do you want me to go ahead with the current numbers and adjust on-site, or wait until the end of the day for the final list?
   • Recipient: Teammate
     • Here’s where we stand on your product launch prep as of this morning. All vendor meetings have been confirmed, and the asset list is finalized. The updated deck is in your shared folder, and the draft script is currently with Marketing for tone alignment. Let me know if you’d like to review the script before it goes out Thursday, or if you want me to push for an earlier draft.

2. Make sure that you follow the appropriate tone for each recipient

   Recipient	Needs	Preferred Tone
   Clients	Clarity, Confidence	Concise, assertive
   Teammates	Inclusion, Direction	Supportive, open

3. Record a loom video of yourself delivering the message.

   • Make sure that you deliver the message with clarity, brevity, and visual presence

4. Review your video and answer the following questions.

   • Would a peer, manager, or client feel your delivery was appropriate for the message? How did you demonstrate that?
   • How would you change your tone, tighten your message, or present yourself differently to improve the message?

5. Review your summary using the AI feedback prompt below. This step is required.

🤖 AI Feedback Prompt (Required)

Use an AI tool (like ChatGPT, Claude, or Gemini) to check your work by using the prompt below:

I’m practicing writing messages to clients and teammates. My messages should have the appropriate tone and delivery for the intended recipient.

The message is intended for:

[Type the intended recipient here]

Here is the original message:

[Paste your rewritten message for a client here]