Master Scheduler Process Map

1. Identification of Work Group Champion

• The master scheduler identifies the champion of each work group.

2. Setup of Initial Meeting

• The scheduler communicates with the work group champion to set up an initial meeting.
• Discuss potential meeting times and preferred communication channels.

3. Creation of Poll for Meeting Times and Dates

• The scheduler uses a tool (like telegram or discord polls) to create a poll with various options for weekly meeting times and dates.
• The work group champion assists in distributing this poll to all members of the work group.

4. Collection and Analysis of Poll Responses

• The scheduler and work group champion gather poll responses, then analyze them to find the most suitable weekly meeting time and date.
• Prioritize options that accommodate the majority of group members.

5. Setup of Recurring Meeting on NDC Public Calendar

• Once the weekly meeting time and date have been established, the scheduler creates a recurring meeting event on the NDC public calendar.
• Ensure all relevant details are included (e.g., video conferencing link, proposed agenda).

6. Preparation and Distribution of Meeting Agenda

• Collaborate with the work group champion to create a detailed meeting agenda.
• Distribute the agenda to all participants at least 24 hours before the meeting.

7. Confirmation of Attendance

• Send an attendance confirmation message 24 hours before the meeting.