Maintaining a Division

To maintain an active division, the following minimum activities must be completed:

1. Hold an annual division business meeting at CANVAS or virtually as arranged by division chairs.
2. Stay up to date on division elections.
3. Have 10 or more CSSA members at the end of the calendar year.
4. Organize a minimum of one symposium, oral session, technical tour, workshop, or other event at CANVAS every year.
5. Submit an annual report by the end of the calendar year, summarizing division activities for the CSSA Board of Directors. (Headquarters staff will email a call for annual reports to all chairs. Instructions for preparing the report and the deadline for receipt are all included in the call.)

Division Modifications:

If the division would like to change their name, merge with another division, sunset/dissolve the division, or make any other modifications, the division chair should poll their division members to establish over 50% of the poll respondents support the name change. This poll can be conducted via circle discussions in the Member Hub, at CANVAS, or by email. If a majority of respondents support the name change, the division chair should submit a Division Modification Request Form. All requested changes must be approved by the CSSA Board of Directors before being implemented by society staff.

Creating a New Division

A potential new division starts with common interests and goals. Potential division members must:

• Identify a common, unifying interest that will include ten or more CSSA members.
• Ensure there is no existing division that could include the proposed division.
• Prepare to organize a minimum of one symposium, oral session, technical tour, workshop, or event at CANVAS every year.

If any of these criteria or interests are not met, the interested members should reevaluate their goals or seek inclusion in an existing division.

If, however, these criteria are met, then the new division starts by members completing a Division Creation Request Form. This form is forwarded to and reviewed by the CSSA Board of Directors for approval. Notice of division formation approval or disapproval will be provided within three months of the submission.