| Category | Item | Estimated Cost (INR) | Notes |
|---|---|---|---|
| Revenue | |||
| Sponsorship - Diamond (1) | 300,000 | ||
| Sponsorship - Gold (2) | 300,000 | (150,000 each) | |
| Sponsorship - Silver (3) | 150,000 | (50,000 each) | |
| Total Revenue | 750,000 | ||
| Expenses | |||
| Venue & Utilities | MSIT Rental | 100,000 | 3 days, including electricity, internet |
| Catering (300 students + 50 staff/mentors) | Day 1: Lunch, Dinner, Midnight Snack | 120,000 | (350 pax * 3 meals * 1 day @ ~115/meal) |
| Day 2: Breakfast, Lunch, Dinner, Midnight Snack | 160,000 | (350 pax * 4 meals * 1 day @ ~115/meal) | |
| Day 3: Breakfast, Lunch | 80,000 | (350 pax * 2 meals * 1 day @ ~115/meal) | |
| Prizes | Top 3 Teams, Best Idea | 150,000 | Cash/vouchers, NVIDIA GPU credits |
| Marketing & PR | Social media ads, banners, flyers | 50,000 | |
| Staff & Volunteers | Stipends, T-shirts | 40,000 | |
| Hardware & AV | Projectors, sound, monitors, power strips | 30,000 | Rental if needed, or utilize MSIT's |
| Swag & Kits | T-shirts, notebooks, pens | 20,000 | (300 pax @ ~65/kit) |
| Miscellaneous | Contingency | 20,000 | |
| Total Expenses | 770,000 | ||
| Net Balance | -20,000 | Adjust as needed to break even or profit |
The main auditorium will serve as the central stage for opening/closing ceremonies, keynote speeches, and panel discussions. Adjacent classrooms and labs will be converted into dedicated team workspaces, equipped with ample power outlets, internet access, and whiteboards. A separate 'Mentorship Zone' will be set up for 1:1 sessions. A dedicated dining area will be arranged, and a 'Chill Zone' with beanbags and refreshments will be available for breaks. Clear signage will guide participants.
Day 1: Ideation & Setup
Day 2: Development & Refinement