<aside> ☝ Meetings have a bad rep, but if we do them right, it can be some of the most productive time we spend together 💪

Head to How we communicate to read up on some of our broader basics.


General guidelines

Meetings can be valuable but they’re often lacking the structure and facilitation to make them truly worth their time. We should all:

<aside> 🍩 The exception to these guidelines are our fortnightly Donut app enabled #coffee-buddies hangouts. The randomness of these chats is what makes them great!


Individual and company-wide meetings


Usually 30-min, held weekly, between manager and direct report

The purpose of 1:1s at Pento is alignment and support — attendees can align around the direct reports current goals and work in progress, and the direct report can seek the input and support of their manager on areas that they have defined as needing their input. This is why the direct report is responsible for the agenda and (usually) the output of the meeting.

Feedback is an important exchange within 1:1s — often from a manager, however we encourage feedback to flow up through our organisation also (managing up is just as important). We encourage direct reports to share feedback that they have recently received from others with their manager. This transparency allows a manager to share their perspectives and support their direct report.

<aside> 💡 Many of the team have set up a Leapsome or Notion tracker for their 1:1s — to capture agenda items in advance and track actions coming out of the meeting.


All Hands

We have two All Hands each month:

  1. Monthly — first week of the month, 1-hour

    Our monthly All Hands supports the entire company getting on the same page 📖. Jonas hosts this meeting and each month we focus on one topic, with updates from various teams. It also includes:

  2. Mid-month — third week of the month, 45-mins

    A shorter check-in. In a startup things move FAST and a monthly roundup of everything that has been happening doesn’t allow us to showcase all of the projects our teams have been working on. Alongside a company wide update, demo’s / show and tell’s will take centre stage at this All Hands.

    If you have something you'd like to share, please chat to your manager!

<aside> 🤩 We encourage everyone (individuals and teams) to regularly demo their work. We’re incredibly focused on impact and we want to make sure that everyone gets their eyes on the awesome work taking place in all corners of the business.