Being a remote-first team, it's super important we get communication right. Meetings have a bad reputation, but if we do it right it can be some of the most productive, high-leverage time we spend. Below is a short list of all standard meetings at Pento, which we believe are important to run the company in a transparent and efficient manner. They all have a few things in common:
Usually 30 min, online or in person, between manager and direct report
The weekly 1:1 is a 30-minute meeting between a manager and their direct report. The purpose of the meeting is to make sure both parts are aligned on the report's primary goals and to clear any known obstacles/questions. It's important to note that this meeting is for the sake of the report, not the manager. The manager is there to help and support the report, not the other way around. This is also why the report is responsible for the agenda, and the output of the meeting.
The output of the meeting should be a direct report who knows exactly what's expected from them in the coming week, and has a clear plan of how to get there.
It's important that these meetings happen on a weekly or bi-weekly basis to keep the feedback loop consistent, but it's not always necessary to meet for 30 min. Sometimes 10 minutes are enough. The meeting should never last more than 30 minutes (set up a separate meeting with a new agenda if there's a specific topic you need to discuss further.)
Last working day of the month at 5PM CET, 45 min, online
This is our monthly all-hands meeting. The purpose of the meeting is to make sure everyone is on the same page. Jonas will lead the meeting and bring in updates from sales, product, customer success, etc.
In this meeting, we keep everything very high-level, and try not to go into too much detail. If anything needs elaboration, we ask the person responsible to write up a document instead.
The output of the meeting is a team that's fully updated in terms of sales metrics, product updates, and other important news.
Usually 14 days before the new quarter begins
Every quarter, we'll go over what we achieved in the previous quarter and what we're aiming for in the coming quarter.
The output of this meeting should be a common understanding of where we want the company to go in the next quarter, and what we should all work on to get there.