If you are considering creating them, we recommend creating Halls, Display Streams, Categories, Session Groups, Speakers, and Sponsors before creating lots of sessions. This is because the process of mass updating is more complex than manually adding them, and there is more room for error if you have to keep re-doing them. Also, allocated speakers are de-allocated during a mass update, meaning you would still have to go back and manually allocate them for each session afterwards.
After selecting your desired conference, in the menu on the left, click ‘sessions’. You should then see ‘List’ and ‘Add’ beneath it. You want to click ‘Add’
This will take you to this page
(Some fields may be missing from your view, but don’t worry, it depends on how your conference has been set up. If you have any questions, please contact us at firstname.lastname@example.org)
Here you will see these fields:
Fields marked with a * are mandatory
*Description – enter information here for viewing by delegates/attendees. You can use the tool bar options to edit (font/colour/size etc) – or you can click on the </> button at the end to enter HTML coding. You can embed images/videos here. Once you have edited the HTML code please click on the </> button again.
*Location - Either the physical location of the session, within the venue (on-site/in person events); or a virtual location, if you wish to separate your sessions for virtual events i.e. if you want to structure you virtual sessions like a physical event.
Halls - Allows you to allocate the session to one of the halls that you may have set up.
*Start/End date - The time you’d like the session to start and end
Seat Limit - (IN DEVELOPMENT)
Website URL - With the full http part of the URL included
Category - Allows you, as an admin, to control which delegates see specific sessions i.e. you can choose which sessions specific delegates can see. So, if you want this delegate to see this specific session, assign that delegate the same category as the category you have assigned to the session.
Session Group - This allows you to split your sessions into ‘groups’. E.g. You have 2 streams that fall under one related topic, but you only want them to appear under one session name in the web portal (front-end). You can put these 2 streams into one group, then in the front end, you will see the name of the group and ‘show’ beside it. When you click ‘show’, those 2 streams will appear underneath.
Display Stream - This is what allows delegates to filter the sessions in the front end. Display streams can be used to group multiple sessions into an overarching label. Delegates can then choose the display stream they want to use to filter the sessions. That way they can see the streams which are most relevant to them.
Sponsor - You can allocate a sponsor to the session so their profile appears above the description in the front end. For more information refer to ‘Adding & Allocating Sponsors’
Speaker - You can allocate a speaker to the session so their profile appears above the description in the front end. For more information refer to ‘Adding & Allocating Speakers’
Add Delegate to its Agenda - This allows you to put the session in a delegate’s ‘My Agenda’ area.
Video Stream URL - This is where you put the link to the video which will be able to be played within the i-frame in the front end. The supported URL’s are outlined below the field.
Once you have filled in all the relevant fields to you, click “Submit” at the bottom.