Table Of Contents

Scheduling - Before the meeting

1. Calendar event for the meeting, must have:
   1. Link to join meeting
   2. Link to the agenda of the meeting
      1. Agenda must be an editable Notion page
      2. Agenda must be complete before the meeting
2. A meeting should be as short as possible
3. Ask yourself: can this be done just as well async?
   1. Yes: don't have the meeting
   2. No: why not? Are there ways to mitigate that?
   3. If still no: have the meeting
4. Enable "Modify event" under guest permissions for your event to allow others to adjust the calendar invite if necessary. This is easier than asking you to make changes, it allows others to bias towards action.

Agenda - Before the meeting

1. Job: Use a numbered list, where each new point starts with someone's name
   1. If you're taking notes, you can do it like this
   2. Job: If you want to add something, add your name in front. This allows the speaker to address you directly
2. Marcelo: I also have a point
3. Filipa: When new points come up, add them in the same way.
   1. Keep taking notes
4. For a foolproof method, check out the Single Minutes of Truth (SMoT) page.

Attendance - During the meeting

1. Start well - On time. Prepared.
2. Document - If you're not talking, take notes in the shared agenda.
3. Stay Focused - Keep each other focused.
4. Protect your Time - If you are not contributing or benefitting from a meeting, leave it.
5. Stay on Target - If it's not on the agenda, it's not discussed.
6. End well - On time or before time. Not after.

Follow Up - After the meeting

1. Clean up the notes, add links to documentation.