The museum will do all in its power to ensure the wellbeing and safety whilst at work of employees. If you become aware of any potential hazard or unsafe working conditions, you should have no hesitation in raising them with your line manager.
You are required to take all reasonable steps to safeguard your health and safety, and that of any other person who may be affected by your actions, and to observe at all times published safety, security and fire rules and procedures. Any action by you in which you knowingly endanger the health or safety of yourself or another person whilst at work may lead to disciplinary action being taken which could result in dismissal.
In order that the most satisfactory and safe working environment is created and maintained within the museum’s premises and sites, published safety and fire rules and procedures must be observed at all times. Employees have a personal responsibility for ensuring that they avail themselves of the sufficient and substantial information pertinent to their role in respect of health and safety in order that they can confidently and competently carry out their role. They should identify where they need help and support and if they need training in order to carry out any aspect of their role.
MoLI has produced a comprehensive Safety Statement outlining the museum’s approach to health, safety and welfare at work. All staff are encouraged to read the statement, which is available on Google Drive and in the Visitor Experience Office.
All accidents, including ‘near-miss’ incidents, no matter how slight, must be reported using an Incident Report Form and submitted to the Head of Operations. Reports can be made using the online Incident Report Form or in hard copy. Hard copies are available in all first aid kits, the Visitor Experience Office, the Operations Office and the Learning Room.
There will always be trained first aid responders in the museum when it is being accessed by members of the public. A list of first aiders is available in the Visitor Experience Office and you will be told who the dedicated first aiders are at the start of shift briefing.
If you find yourself in a situation where first aid is required, you should use the nearest radio to call for first aid assistance. MoLI will provide practical training to all staff on how to respond to an emergency as outlined in the Emergency Response Procedure.
Your role will include knowing where manual call points and fire fighting apparatus are located within your working areas, how to raise the alarm in the event of a fire, how to follow instructions of a shift manager in the event of a fire and how to evacuate volunteers and members of the public from areas of the museum. You will be provided with practical training as part of your induction. If you are not confident about what to do in the event of fire or evacuation, please speak to your manager or a shift manager.
Shift Managers are required to ensure all staff understand their role in the event of fire evacuation before they begin a shift.
Please refer to the Fire Evacuation Procedure for detailed information on MoLI’s fire response processes.
MoLI is responsible for safeguarding items important to Ireland’s literary heritage. It also has a duty of care to spaces belonging to University College Dublin. The museum is monitored by alarms and closed-circuit television (CCTV). Doors and access ways are monitored by keycard access or accessed by keys.
Staff and volunteers will be issued with access cards and keys relevant to the work they are doing. It is your responsibility to ensure you are not accompanied into areas by people who should not be there. Never allow another person to use your access card.
Office visitors and guests with appointments should be able to identify themselves and who they are meeting. All office visitors and guests must check in at the Visitor Reception.
All staff must sign in at the start of their shift and sign out at the end of it. The sign in sheet is located in the Visitor Experience Office where a shift manager will witness your times. This sheet will be used as a time card for payroll, so it is essential that you complete this every time you work.