Overview

This project implements an end-to-end HR applicant management automation using n8n. The workflow automates the intake, evaluation, classification, and communication process for candidates applying to a technical automation role at AutoInc. The system reduces manual effort for the HR team while ensuring consistent, fast, and auditable decision-making.

The solution integrates form-based data collection, AI-powered evaluation, conditional logic, email communication, and structured data storage.

Problem Statement

Manual screening of job applications is time-consuming and error-prone. HR teams often need to:

• Collect candidate information from forms
• Evaluate motivation and experience
• Communicate status updates consistently
• Maintain structured records of approved and rejected candidates

This project automates the entire workflow while keeping a human-in-the-loop for final approval.

High-Level Architecture

Tools & Services Used:

• n8n – Workflow orchestration
• Typeform – Candidate application intake
• AWS S3 – Centralized storage for branded email assets (logos and images)
• Google Gemini (LLM) – Motivation analysis and message generation
• Gmail API – Automated email communication