👩‍🏫 Instructor guidelines - facilitating and presenting in an online meeting

Social part

• While participants are joining the meeting, you might ask a discrete question in the chat such as ‘How is the weather in your location?’. This action should help students become familiar with the chat tool that is available in the recommended video conferencing tool Zoom.
• Beginning the meeting, you might want to introduce students to your code-of-conduct.
  • You can, for example, let students know that they are muted on purpose and you prefer questions in the chat. You might also want to state when you will be looking in the chat.
  • If you have a small group of students (15 persons or less), you might want to have them interact using the microphone and video feed.
• Lead the meeting and communicate what you are about to do and how you expect students to interact.
  • If you are about to make a presentation, let students know for how long you expect to talk and how students can interact with you during the presentation.
  • You might want students to think about a question and write their answer in the chat to give yourself a break. Communicate clearly what students should do.
• Have students interact with each other with the use of Breakout-rooms in the recommended videoconferencing tool Zoom. Breakout-rooms allow students to have a discussion with only a few fellow students. The instructor defines the number of participants in each room and can at any time call all students back into the main room. Explain to students what happens when they are sent away in groups and how students should respond.

Technical part

• Host the online meeting on a device that has a wired connection to the internet to secure a smooth experience for participants and yourself.
• Use a headset with a microphone stick for a better voice and sound experience.
• Make sure to enable your camera feed and microphone when hosting the meeting. Align your camera horizontal with your eyes and make sure you are not sitting in backlight.
• Join the meeting room well ahead of time to test your connection, camera feed and microphone.
• Mute all participants upon entry if it is not enabled by default.

👨‍🎓 Student guidelines - participating in an online meeting

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• Join the online meeting on a device that has a wired connection to the internet to avoid delays. Wi-Fi still does a decent job so no worries if you access the meeting through a non-wired device like a mobile phone.
• Join the meeting well ahead of time to test your connection and sound**.**
• Use earplugs or a headset for a better sound experience.