What is this template?
A collection of ready-to-use email and message templates for every stage of the guest journey. Duplicate and personalise for each guest. No more starting from scratch or wondering what to say.
When to send: When inviting a potential guest
<aside> ✉️
Subject: Podcast Invitation — [Podcast Name]
Hi [Guest Name],
I'm reaching out on behalf of [Host Name], host of [Podcast Name], a podcast about [topic/audience]. We'd love to have you as a guest to talk about [specific topic].
Episodes are around [length] minutes and reach [brief description of audience]. We record via [platform] at a time that works for you.
Would you be open to this? Happy to share more details if so.
Best,
[Your Name] on behalf of [Host Name]
</aside>
When to send: Once the guest agrees and the date is set
<aside> 📅
Subject: You're confirmed — [Podcast Name] recording on [Date]
Hi [Guest Name],
We're confirmed for [Date] at [Time, Timezone]. Here's everything you need:
I'll send a briefing doc with topics and tech tips a few days before. Any questions in the meantime, just reply here.
Looking forward to it!
[Your Name]
</aside>
When to send: 2–3 days before recording
<aside> 📝
Subject: Your briefing doc — [Podcast Name] recording on [Date]
Hi [Guest Name],
Here's everything for our recording on [Date]:
TOPICS WE'LL COVER
TECH TIPS
See you on [Date] at [Time].
Recording link: [link]
</aside>
When to send: Morning of recording
<aside> ⏰
Subject: See you today — [Time, Timezone]
Hi [Guest Name],
Just a quick reminder, we're recording today at [Time, Timezone].
Recording link: [link]
Looking forward to it!
[Your Name]
</aside>
When to send: Within 24 hours of recording